Preparing Your Submission for Review
This page is designed to help those unfamiliar with EI navigate the submission process. Note that nearly all the information found here is also found on the For Authors/Submit tab on each individual conference's webpage.
Preparing a Successful Submission
There's no doubt, submitting to the EI Symposium requires a bit more thought than just clicking a button. That's because we offer different options to fit your needs: from open access journal papers to open access conference proceedings papers to presentation-only—within 18 conferences, to boot!
Here's a checklist to help you determine what's best for you and how to proceed.
CHECKLIST FOR A SUCCESSFUL SUBMISSION
- If you don't already know, determine to which of the EI Conferences you'll submit your work OR decide to let the EI leadership determine where your paper fits best (more on this below).
- Once you determine the conference, review the conference topics, special sessions, and other details listed in the For Authors tab of the conference webpage and follow the directions there for successful submission (or continue reading below).
- Decide if you want to submit via Journal-first, Abstract-first, or Proceedings-first. Details on the advantages of each option are noted below.
- Review the deadlines for submissions.
- Review the Criteria for Acceptance.
- Familiarize yourself with the IS&T Publication Guidelines, IS&T Publication Policy, EI 2024 copyright transfer agreement, and relevant templates. Note that EI offers CC BY as well as other copyright agreements.
- Review the EI author obligations.
- Prepare your draft paper or abstract for review. If you want the organizers to decide in which conference is best suited for your paper, select "Put my paper where it fits best" when uploading to the submission system and asked to select a conference.
- Please note: IS&T strongly discourages the use of the Lena (Lenna) image in IS&T publications, conference presentations, and short courses. Authors/presenters/instructors should use other suitable images to illustrate and compare image processing algorithms. IS&T journals and conferences no longer review submissions containing the Lena image without convincing scientific justification for its use.
- For conference submissions, convert your draft paper or abstract file to PDF for submission. For Journal-first submissions, follow the directions provided.
- Wait to hear if your paper is accepted; if it is, follow the directions provided. (In the meantime, you can preview of what you'll need to do to submit your final proceedings manuscript and prepare your talk for the conference.)
Three Submission Options to Fit Your Needs
If you want a Journal Citation
Select the Journal-first Option
Authors who wish to have their EI paper appear in and therefore be cited as a journal manuscript (vs. cited as a proceedings paper) may submit a complete, final manuscript-length paper (typically 8-12 pages) of original work directly to the Journal of Imaging Science and Technology (JIST), or Journal of Perceptual Imaging (JPI) by the JIST-first and JPI-first Submission Deadline. Papers submitted using this option progress through the journal peer-review process, with the additional requirement that the initial manuscript submissions must be publication-ready, so as to meet the shortened submission-to-publication deadline. Papers should not require more than minor revisions. Papers accepted for JIST- or JPI-first are presented as oral papers at EI and are also published as reprints in the conference proceedings. For more information, including publication and/or registration fees:
If you want a Conference Paper Citation
Select the Proceedings-first or the Abstract-first Options
Authors who wish to have their paper appear in the Conference Proceedings volume may select either of these submission options. The advantage of submitting Proceedings-first is that you get a more complete and in-depth review of your work, which will help you refine your final paper. The advantage of Abstract-first is a faster submission model. For either submission option, if accepted, you will submit a proceeding length (generally 4-6 pages) paper for publication in the proceedings. Authors are encouraged to take into consideration reviewer comments when writing their final paper. It is expected that authors provide a signed transfer copyright agreement with the final manuscript, which includes the possibility for a CC BY agreement.
*Recommended draft proceedings paper submission length is 4-6 pages; please note, the VDA conference highly recommends an 8-12 page draft paper for acceptance.
If you want to present your work, but not write a proceeding paper
Select the Abstract-first Option
Abstract-first submissions are especially suitable for industry contributors restricted from submitting proceedings papers. This option allows you to present a talk at a conference, without having to submit a proceedings paper for publication.
- Download 1,000-word Structured Abstract template
Critical Submission Dates
Late Submission Deadline: 15 October 2023
JIST-first and JPI-first Submission Deadline: 31 July 2023
Priority Submission Deadline: CLOSED
We suggest that authors who fit any of the situations below submit by the Priority deadline:
- Authors who require a VISA to enter the United States
- Authors who plan to prepare their EI Conference Proceedings paper to be available early for FastTrack. Fast Track allows your paper to be posted in the Digital Library prior to the start of the Symposium.
- Those who want to increase time for obtaining budget support from within your sponsoring organization.
Early Submission Deadline: 15 August 2023 CLOSED
We suggest that authors who want an early decision to be able to get funding approval and make travel plans or would like to submit their proceedings paper FastTrack (see above under Priority Deadline).
Regular Submission Deadline: 15 September 2023 CLOSED
Extended Submission Deadline: 30 September 2023 CLOSED
Authors who submit after the Early Submission Deadline will be notified of acceptance when conference programs are finalized, in the late fall.
Accepted Manuscript Submission Details
Final proceedings manuscripts (typically 4-6 pages) are submitted via a custom link given to each accepted author using the Word or LaTex manuscript templates (links above).
Journal-first manuscript deadlines and submission information are provided at time of acceptance.
You may submit your paper so that it is available in the Digital Library during EI or post-Symposium.
Manuscripts submitted in correct form by 21 December 2023 will be published online in the EI Digital Library as of the opening day of EI 2024, under FastTrack, then moved to the proceedings volume post Symposium.
Manuscripts submitted or corrected after that date will be published online after EI 2024 in the conference proceedings volume.
All manuscripts are due, in correct form, by 15 February 2024.
Templates, Copyright Agreements, and Journal-first details
Authors submitting to EI agree to the following:
- Authorize IS&T to circulate the submission to conference committee members (or journal reviewers) for
peer-review and/or selection purposes.
- Pay Symposium registration fees: If your work is accepted, you are obligated to register and present your work at EI as scheduled. Publication is conditional on your presentation. We ask that you register at the appropriate registration rate by the early registration deadline. At least one full (non-student) registration is required with each accepted paper or presentation. For academic groups, for every author that registers at the full rate, two other student members in the group may register at the student author rate. Authors accepted under the Journal-first option must register for the conference AND pay the journal publication charges; reduced rates apply. See journal-first information for details.
- Fund your registration, travel, and accommodations independent of IS&T.
- As applicable, secure a visa to travel to the US. Support letters are provided to accepted authors. We suggest that you choose the early decision submission option and complete the visa letter request form as soon as you are notified of acceptance.
- Ensure that all clearances (government and company) have been obtained to present and publish the work. If you are a DoD contractor in the USA, allow at least 60 days for clearance.
- Sign and submit the IS&T Copyright Transfer Agreement. Please note that accommodations are made for authors who need to sign creative commons copyright forms such as CC BY and other options.
- Submit a full-length manuscript (typically 4-6 pages) for publication in the IS&T Digital Library by the stated deadlines unless Presentation-only is selected.
- Attend EI and give a high-quality presentation as scheduled in the technical program. Prior to the conference, carefully construct and practice your presentation to faithfully represent your work to other attendees. Be prepared to answer questions. about the work.
Please note: Commercial papers, papers with no new research/ development content, and papers where supporting data or a technical description cannot be given for proprietary reasons will
not be accepted for presentation.