Preparing a Successful Submission
There's no doubt, submitting to the EI Symposium requires a bit more thought than just clicking a button. That's because we offer different options to fit your needs: from open access journal papers to open access conference proceedings papers to presentation-only—within 16 conferences, to boot!
Here's a checklist to help you determine what's best for you and how to proceed.
CHECKLIST FOR A SUCCESSFUL SUBMISSION
- If you don't already know, determine to which of the EI Conferences you'll submit your work OR decide to let the EI leadership determine where your paper fits best (more on this below).
- Once you determine the conference, review the conference topics, special sessions, submission format, and other details listed in the For Authors tab of the conference webpage and follow the directions there for successful submission (or continue reading below).
- Decide if you want to submit via Journal-first, Proceedings Paper, or Presentation-only. Details on the advantages of each option are noted below.
- Review the deadlines for submissions.
- Review the Criteria for Acceptance.
- Familiarize yourself with the IS&T Publication Guidelines, IS&T Publication Policy, EI 2022 copyright forms, and relevant templates. Note that EI offers CC BY as well as other copyright agreements.
- Review the EI author obligations.
- Prepare your draft paper or abstract for review based on the length noted in the table below. If you want the committee to decide where your paper fits best, submit a 1000-word structured abstract (using the template, with
optional figures). In the submission system, choose "Put my paper where
it fits best" when asked to select the conference.
- For a Proceedings submission, convert your draft paper or abstract file to PDF for submission. For Journal-first, follow the directions provided.
- Submit using the appropriate link. For those wanting the committee to decide where your paper fits best, in the submission system, choose "Put my paper where
it fits best" when asked to select the conference.
- Wait to hear if your paper is accepted; if it is, follow the directions provided. (In the meantime, you can preview of what you'll need to do to submit your final proceedings manuscript and prepare your talk for the conference.)
Three Submission Options to Fit Your Needs
If you want a Journal Citation
Select the Journal-first Option
Authors who wish to have their EI paper appear in and therefore be
cited as a journal manuscript (vs. citation as a proceedings paper) may
submit a complete, final manuscript-length paper (typically 8-12+ pages)
of original work directly to the Journal of Imaging Science and Technology (JIST), or Journal of Perceptual Imaging (JPI) by the JIST-first and JPI-first Submission Deadline. Papers submitted using this option progress
through the journal peer-review process, with the additional requirement
that the initial manuscript submissions must be
publication-ready, so as to meet the shortened submission-to-publication deadline. Papers should not require more than minor revisions. Papers accepted for
JIST- or JPI-first are presented as oral papers at EI and are also
published as reprints in the conference proceedings.
For more information, including publication and/or registration fees: JIST-first Guidelines or JPI-first author guidelines.
Submit via JPI-first Submit via JIST-first
If you want a Conference Paper Citation
Select the Proceedings Paper Option
Authors who wish to have their paper appear in the Conference Proceedings volume should select this option. Each EI conference has its own submission requirements, so please refer to the individual conference web pages or the table below. It is expected that authors will provide a signed IS&T standard copyright agreement with the final manuscript, which includes the possibility for a CC BY agreement. SUBMIT NOW
Presentation-only submissions are often by invitation or permission of the conference, but are also suitable especially for industry contributors restricted from submitting proceedings papers. (Note that the IQSP conference stipulates that presentation-only submissions are by invitation only.) This option allows you to present a talk at a conference, without having to submit a proceedings paper for publication. SUBMIT NOW
Critical Submission Dates
JIST-first and JPI-first Submission Deadline: 8 August 2021
Priority Submission Deadline: 30 July 2021
We suggest that authors who fit any of the situations below submit by the Priority deadline:
- Authors who require a VISA to enter the United States
- Authors who plan to prepare their EI Conference Proceedings
paper to be available early for FastTrack. Fast Track allows your paper to be posted
in the Digital Library prior to the start of the Symposium.
- Those who want to increase time for obtaining budget support from within your sponsoring organization.
Regular Submission Deadline: 27 August 2021
Extended Submission Deadline: 15 September 2021
Final Abstract Submission Deadline: 15 October 2021
Authors who submit after the Priority Submission Deadline will be notified as conference programs are finalized in the late fall.
Conference Submission Formats
The table below indicates the submission format(s) allowed by each conference for proceedings papers and presentation-only submissions. For details, please see the linked conference page.
A: 500-word structured abstract, (using template, with optional figures)
B: 500-word abstract (presentation-only submissions)
C: 1,000-word structured abstract (using template, with option to add figures)
D: 4-6 page draft proceedings paper (using template, with optional figures)
E: 6 -12 page full paper draft proceedings manuscript (using template, with optional figures)
† see additional conference submission requirements on conference webpage
Templates, Copyright Agreements, and Journal-first details
†Draft papers using the Word Template are requested for the initial
submission review by the CVAA, HVEI, ISS, MOBMU, and VDA conferences.
Authors submitting to EI agree to the following
- Submission equals authorization for IS&T to circulate the
submission to conference committee members (or journal reviewers) for
peer-review and/or selection purposes.
- If your work is accepted, you are obligated to register and
present your work at EI as scheduled. Publication is conditional on your
presentation. Register at the required registration rate by the early
registration deadline. At least one full (non-student) registration is
required with each accepted paper or presentation. Authors accepted
under the Journal-first option must register for the conference AND pay
the journal publication charges; reduced rates apply. See journal-first
information for details.
- Obtain funding for their registration fees, travel, and accommodations, independent of IS&T.
- As applicable, secure a visa to travel to the US. Support
letters are provided to accepted authors. We suggest that you choose the
early decision submission option and complete the visa letter request form as soon as you are notified of acceptance.
- Ensure that all clearances (government and company) have been
obtained to present and publish the work. If you are a DoD contractor in
the USA, allow at least 60 days for clearance.
- Sign and submit the IS&T Copyright Agreement. Please note
that accommodations are made for authors who need to sign creative
commons copyright forms such as CC BY and other options.
- Submit a full-length manuscript (typically 4-6 pages) for publication in the IS&T Digital Library by the stated deadlines.
- Attend EI and give a high-quality presentation as scheduled in
the technical program. Prior to the conference, carefully construct and
practice your presentation to faithfully represent your work to other
attendees. Be prepared to answer questions. about the work.
Please note: Commercial papers, papers with
no new research/ development content, and papers where supporting data
or a technical description cannot be given for proprietary reasons will
not be accepted for presentation.