Attend EI - Business Justification Letter

Thank you for your interest in attending the IS&T International Symposium on Electronic Imaging 2020. EI 2020 is shaping up to be a fantastic event filled with deep technical content along with topics that address today’s most engaging challenges in electronic imaging—all delivered by the world’s best and brightest across academia and industry.

We have received requests for a Business Justification letter from some of our attendees; below is a template you can use to help justify your attendance at EI 2020. Simply copy and paste the text below and fill in your specific details. The letter outlines the value that attending EI 2020 provides, not only to you as an electronic imaging professional, but to your entire organization.

Subject: Request to Attend IS&T International Symposium on Electronic Imaging 2020

Dear [Decision Maker Name],

EI 2020 takes place January 26 – 31, 2020 at the Hyatt Regency San Francisco Airport in Burlingame, California. The Symposium offers five full days of educational and thought provoking presentation and discussion with innovators and leaders in the fields of electronic imaging. It is widely regarded as the world’s leading forum for electronic imaging professionals from academic and industry. I would like to request approval to attend, as I believe it will further develop my technical skills, and build knowledge around new imaging science innovations and applications.

EI 2020 ( offers cutting-edge short course sessions presented by leading scientist and engineers.  EI 2020 covers the breadth of the myriad specialties within the electronic imaging domain and highlights the synergies across specialized application areas.

If I attend I’ll receive:
  • More than 32 hours of educational and thought-provoking sessions. This year’s program includes session presentations touching on several important topics for us. More than 150 sessions present the work of more than a thousand authors, covering a wide variety of topics – for example: autonomous vehicle imaging, 3D imaging, augmented and virtual reality imaging, machine vision, data analytics and visualization, computational photography, light-field imaging, multi-modal imaging, deep learning, big (visual) data, aerial imaging, HMI, telepresence, collaborative robots, object and content identification, advanced manufacturing, mobile and connected health imaging, medical imaging, scientific imaging, astronomical imaging, bioinformatics, computational topography and multi-scale data integration.
  • I’ll have the chance to understand the latest trends from industry leaders and guest speakers in each conference topic.
  • Approximately 5 hours of high-level networking not counting breakfasts and breaks. Throughout the course of the five days there’s time dedicated to networking, plus special events, so I’ll have a chance to raise our profile and develop our relationships and contacts.
  • Access to key sponsors.  I’ll have access to product demos and get 1-to-1 face time with sponsors.


The approximate investment for my attendance is as follows (complete the information as appropriate):
Travel costs (placeholder value, replace with actual)
Accommodation (5 nights at $200/night*)
Meals (5 days, estimated $61/day)
Full Conference Pass (at the member rate) 
Total cost to attend:  

 *The Conference has specially negotiated hotel rates for attendees ranging from $209/night at the event hotel. 
 †This registration rate is discounted providing I register (at the member rate) before January 7, 2020, Fees increase by $100 after that date.

When I return from EI 2020, I will compile a presentation covering speakers’ presentation notes, useful product information, opportunities discovered, new contacts made, and a proposal for implementing new ideas that will benefit our team. The EI 2020 proceedings are available via digital library. As a result of my attendance I will be well-positioned to point out the outstanding selections to share with the team.

To benefit from the current discount I need to register before January 7, 2020, so I appreciate a quick response. Thank you for your consideration.

[Add standard sign off]

Important Dates
Call for Papers Announced 1 April 2019
Journal-first Submissions Due 15 Jul 2019
Abstract Submission Site Opens 1 May 2019
Review Abstracts Due (refer to For Authors page
· Early Decision Ends 15 Jul 2019
· Regular Submission Ends 30 Sept 2019
· Extended Submission Ends 14 Oct 2019
 Final Manuscript Deadlines  
 · Manuscripts for Fast Track 25 Nov 2019
 · All Manuscripts 10 Feb 2020
Registration Opens 5 Nov 2019
Early Registration Ends 7 Jan 2019
Hotel Reservation Deadline 10  Jan 2020
Conference Begins 26 Jan 2020