13 - 17  January, 2019 • Burlingame, California USA

Attend EI - Business Justification Letter

Thank you for your interest in attending the IS&T International Symposium on Electronic Imaging 2019. EI 2019 is shaping up to be a fantastic event filled with deep technical content along with topics that address today’s most engaging challenges in electronic imaging—all delivered by the world’s best and brightest across academia and industry.

We have received requests for a Business Justification letter from some of our attendees; below is a template you can use to help justify your attendance at EI 2019. Simply copy and paste the text below and fill in your specific details. The letter outlines the value that attending EI 2019 provides, not only to you as an electronic imaging professional, but to your entire organization.

Subject: Request to Attend IS&T International Symposium on Electronic Imaging 2019

Dear [Decision Maker Name],

EI 2019 takes place January 13 – 18, 2019 at the Hyatt Regency San Francisco Airport in Burlingame, California. The Symposium offers five full days of educational and thought provoking presentation and discussion with innovators and leaders in the fields of electronic imaging. It is widely regarded as the world’s leading forum for electronic imaging professionals from academic and industry. I would like to request approval to attend, as I believe it will further develop my technical skills, and build knowledge around new imaging science innovations and applications.

EI 2019 (electronicimaging.org) offers cutting-edge short course sessions presented by leading scientist and engineers.  EI 2019 covers the breadth of the myriad specialties within the electronic imaging domain and highlights the synergies across specialized application areas.

If I attend I’ll receive:
  • More than 32 hours of educational and thought-provoking sessions. This year’s program includes session presentations touching on several important topics for us. More than 150 sessions present the work of more than a thousand authors, covering a wide variety of topics – for example: autonomous vehicle imaging, 3D imaging, augmented and virtual reality imaging, machine vision, data analytics and visualization, computational photography, light-field imaging, multi-modal imaging, deep learning, big (visual) data, aerial imaging, HMI, telepresence, collaborative robots, object and content identification, advanced manufacturing, mobile and connected health imaging, medical imaging, scientific imaging, astronomical imaging, bioinformatics, computational topography and multi-scale data integration.
  • I’ll have the chance to understand the latest trends from industry leaders and guest speakers in each conference topic.
  • Approximately 5 hours of high-level networking not counting breakfasts and breaks. Throughout the course of the five days there’s time dedicated to networking, plus special events, so I’ll have a chance to raise our profile and develop our relationships and contacts.
  • Access to key sponsors.  I’ll have access to product demos and get 1-to-1 face time with sponsors.


The approximate investment for my attendance is as follows (complete the information as appropriate):
Travel costs (placeholder value, replace with actual)
Accommodation (5 nights at $200/night*)
Meals (5 days, estimated $40/day)
Full Conference Pass (at the member rate) 
Total cost to attend:  

 *The Conference has specially negotiated hotel rates for attendees ranging from $200/night (estimated) at the event hotel. 
 †This registration rate is discounted providing I register (at the member rate) before December 14, 2018.

When I return from EI 2019, I will compile a presentation covering speakers’ presentation notes, useful product information, opportunities discovered, new contacts made, and a proposal for implementing new ideas that will benefit our team. The EI 2019 proceedings are available via digital library. As a result of my attendance I will be well-positioned to point out the outstanding selections to share with the team.

To benefit from the current discount I need to register before December 14, 2018, so I appreciate a quick response. Thank you for your consideration.

[Add standard sign off]

Important Dates
Call for Papers Announced 1 Mar 2018
Journal-first Submissions Due 30 Jun 2018
Abstract Submission Site Opens 1 May 2018
Review Abstracts Due (refer to For Authors page
 · Early Decision Ends 30 Jun 2018
· Regular Submission Ends 8 Sept 2018
· Extended Submission Ends 25 Sept 2018
 Final Manuscript Deadlines  
 · Fast Track Manuscripts Due 14 Nov 2018 
 · Final Manuscripts Due 1 Feb 2019 
Registration Opens 23 Oct 2018
Early Registration Ends 18 Dec 2018
Hotel Reservation Deadline 3 Jan 2019
Conference Begins 13 Jan 2019