Submission Deadlines
JIST-first and JPI-first Submission Deadline: 1 July 2022
Priority Submission Deadline: 15 July 2022
We suggest that authors who fit any of the situations below submit by the Priority deadline:
- Authors who require a VISA to enter the United States
- Authors who plan to prepare their EI Conference Proceedings
paper to be available early for FastTrack. Fast Track allows your paper to be posted
in the Digital Library prior to the start of the Symposium.
- Those who want to increase time for obtaining budget support from within your sponsoring organization.
Extended Submission Deadline: 19 September 2022
Authors who submit after the Priority Submission Deadline will be notified as conference programs are finalized in the late fall.
Accepted Manuscript Submission Details
Process
Final proceedings manuscripts (typically 4-6 pages) are submitted via a custom link given to each accepted author using the Word or LaTex manuscript template. (Journal-first manuscript deadlines and submission information are provided at time of acceptance.)
Deadlines
You may submit your paper so that it is available for reading during EI or post-symposium.
Manuscripts submitted in correct form by 16 December 2022 will be published online in the EI Digital Library as of the opening day of EI 2023.
Manuscripts submitted or corrected after that date will be published online after EI 2023 in the complete conference proceedings.
All manuscripts are due, in corrected form, by 6 February 2023.
Author Obligations
Authors submitting to EI agree to the following
- Submission equals authorization for IS&T to circulate the submission to conference committee members (or journal reviewers) for peer-review and/or selection purposes.
- If your work is accepted, you are obligated to register and present your work at EI as scheduled. Publication is conditional on your presentation. Register at the required registration rate by the early registration deadline. At least one full (non-student) registration is required with each accepted paper or presentation. Authors accepted under the Journal-first option must register for the conference AND pay the journal publication charges; reduced rates apply. See journal-first information for details.
- Obtain funding for their registration fees, travel, and accommodations, independent of IS&T.
- As applicable, secure a visa to travel to the US. Support letters are provided to accepted authors. We suggest that you choose the early decision submission option and complete the visa letter request form
as soon as you are notified of acceptance.
- Ensure that all clearances (government and company) have been obtained to present and publish the work. If you are a DoD contractor in the USA, allow at least 60 days for clearance.
- Sign and submit the IS&T Copyright Agreement. Please note that accommodations are made for authors who need to sign creative commons copyright forms such as CC BY and other options.
- Submit a full-length manuscript (typically 4-6 pages) for publication in the IS&T Digital Library by the stated deadlines.
- Attend EI and give a high-quality presentation as scheduled in the technical program. Prior to the conference, carefully construct and practice your presentation to faithfully represent your work to other attendees. Be prepared to answer questions about the work.
Please note: Commercial papers, papers with no new research/ development content, and papers where supporting data or a technical description cannot be given for proprietary reasons will not be accepted for presentation.