IMPORTANT DATES

2020
 Abstract submission opens
1 June
 Early submission deadline 15 July
 Journal-first deadline
15 July
 Priority submission deadline 12 Aug
 Registration opens 1 Oct
 Manuscripts due for fast track
23 Nov


2021
 Early registration ends 4 Jan
 Hotel reservation deadline
7 Jan
 Symposium begins
17 Jan
 All manuscripts due
8 Feb

Preparing Your Submission for Review

This page is designed to help those unfamiliar with EI navigate the submission process. Note that nearly all the information found here is also found on the For Authors/Submit tab on each individual conference's webpage.

On this page

Preparing a Successful Submission

There's no doubt, submitting to the EI Symposium requires a bit more thought than just clicking a button. That's because we offer different options to fit your needs: from open access journal papers to open access conference proceedings papers to presentation-only—within 18 conferences, to boot!

Here's a checklist to help you determine what's best for you and how to proceed.

CHECKLIST FOR A SUCCESSFUL SUBMISSION

  1. If you don't already know, determine to which of the EI Conferences you'll submit your work OR decide to let the EI leadership determine where your paper fits best (more on this below).
  2. Once you determine the conference, review the conference topics, special sessions, submission format, and other details listed in the For Authors tab of the conference webpage and follow the directions there for successful submission (or continue reading below).
  3. Decide if you want to submit via Journal-first, Proceedings Paper, or Presentation-only. Details on the advantages of each option are noted below.
  4. Review the deadlines for submissions.
  5. Review the Criteria for Acceptance.
  6. Familiarize yourself with the IS&T Publication Guidelines, IS&T Publication Policy, EI 2021 copyright forms, and relevant templates. Note that EI offers CC BY as well as other copyright agreements.
  7. Review the EI author obligations.
  8. Prepare your draft paper or abstract for review based on the length noted in the table below. If you want the committee to decide where your paper fits best, submit a 1000-word structured abstract (using the template, with optional figures). In the submission system, choose “Put my paper where it fits best” when asked to select the conference.
  9. For a Proceedings submission, convert your draft paper or abstract file to PDF for submission. For Journal-first, follow the directions provided.
  10. Submit using the appropriate link. For those wanting the committee to decide where your paper fits best, in the submission system, choose “Put my paper where it fits best” when asked to select the conference.
  11. Wait to hear if your paper is accepted; if it is, follow the directions provided. (In the meantime, you can preview of what you'll need to do to submit your final proceedings manuscript and prepare your talk for the conference.)

Three Submission Options to Fit Your Needs

If you want a Journal Citation

Select the Journal-first Option

Authors who wish to have their EI paper appear in and therefore be cited as a journal manuscript (vs. citation as a proceedings paper) may submit a complete, final manuscript-length paper (typically 8-12+ pages) of original work directly to the Journal of Imaging Science and Technology (JIST) or Journal of Perceptual Imaging (JPI) by 15 July 2020. Papers submitted using this option progress through the journal peer-review process, with the additional requirement that the initial manuscript submissions must be publication-ready, so as to meet the shortened submission-to-publication deadline. Papers should not require more than minor revisions. Papers accepted for JIST- or JPI-first are presented as oral papers at EI and are also published as reprints in the conference proceedings. For more information, including publication and/or registration fees: JIST-first Guidelines or JPI-first author guidelines.
Submit via JPI-first        Submit via JIST-first

If you want a Conference Paper Citation

Select the Proceedings Paper Option

Authors who wish to have their paper appear in the Conference Proceedings volume should select this option. Each EI conference has its own submission requirements, so please refer to the individual conference webpages or the table below. It is expected that authors will provide a signed IS&T standard copyright agreement with the final manuscript, which includes the possibility for a CC BY agreement.  Submit Now

Presentation-only Option

Presentation-only submissions are often by invitation or permission of the conference, but are also suitable especially for industry contributors restricted from submitting proceedings papers. (Note that the IQSP conference stipulates that presentation-only submissions are by invitation only.) This option allows you to present a talk at a conference, without having to submit a proceedings paper for publication.  Submit Now

Critical Submission Dates

Early and Journal-first Submission Deadline: 15 July 2020
Authors who submit by the Early Submission Deadline will be notified by the 1 October 2020 as to acceptance.

We suggest that authors who fit the profile below submit by this deadline:

  • Authors who require a VISA to enter the United States
  • Authors who plan to prepare their EI Conference Proceedings paper to be available early for FastTrack. Fast Track allows your paper to be posted in the Digital Library prior to the start of the Symposium.
  • Those who want to increase time for obtaining budget support from within your sponsoring organization.

Priority Submission Deadline: 12 August 2020
Authors who submit after the Early Submission Deadline will be notified as conference programs are finalized in the late fall.

Conference Submission Formats

The table below indicates the submission format(s) allowed by each conference for proceedings papers and presentation-only submissions. For details, please see the linked conference page.

FORMAT KEY
A:
500-word structured abstract, (using template, with optional figures)
B: 500-word abstract (presentation-only submissions)
C: 1,000-word structured abstract (using template, with option to add figures)
D: 4-6 page draft proceedings paper (using template, with optional figures)
E: 6 -12 page full paper draft proceedings manuscript (using template, with optional figures)

   INITIAL
SUBMISSION / DRAFT FORMAT
FOR REVIEW
PRESENTATION-ONLY
REVIEW FORMAT
3D Imaging and Applications 2021     A B
Autonomous Vehicles and Machines 2021 A B
Color Imaging XXVI: Displaying, Processing, Hardcopy, and Applications C B
Computational Imaging XIX C B
Computer Vision and Image Analysis of Art 2021   D B
The Engineering Reality of Virtual Reality 2021 A B
Food and Agricultural Imaging Systems 2021 A B
Human Vision and Electronic Imaging 2021 D B
Image Processing: Algorithms and Systems XIX preference for D,
but will accept C
B
Image Quality and System Performance XVIII C B
[by invitation only]
Imaging and Multimedia Analytics in a Web and Mobile World 2021 A B
Imaging Sensors and Systems 2021 C or D
(use D for award consideration)
A or B
Intelligent Robotics and Industrial Applications using Computer Vision 2021 A B
Material Appearance 2021 C B
Media Watermarking, Security, and Forensics 2021   C B
Mobile Devices and Multimedia: Enabling Technologies, Algorithms, and Applications 2021 D
Stereoscopic Displays and Applications XXXII   A B
Visualization and Data Analysis 2021 E B

 † see additional conference submission requirements on conference webpage

Templates, Copyright Agreements, and Journal-first details

†Draft papers using the Word Template are requested for the initial submission review by the CVAA, HVEI, ISS, and MOBMU conferences.

Author Obligations

Authors submitting to EI agree to the following

  • Submission equals authorization for IS&T to circulate the submission to conference committee members (or journal reviewers) for peer-review and/or selection purposes.
  • If your work is accepted, you are obligated to register and present your work at EI as scheduled. Publication is conditional on your presentation. Register at the required registration rate by the early registration deadline. At least one full (non-student) registration is required with each accepted paper or presentation. Authors accepted under the Journal-first option must register for the conference AND pay the journal publication charges; reduced rates apply. See journal-first information for details.
  • Obtain funding for their registration fees, travel, and accommodations, independent of IS&T.
  • As applicable, secure a visa to travel to the US. Support letters are provided to accepted authors. We suggest that you choose the early decision submission option and complete the visa letter request form  as soon as you are notified of acceptance.
  • Ensure that all clearances (government and company) have been obtained to present and publish the work. If you are a DoD contractor in the USA, allow at least 60 days for clearance.
  • Sign and submit the IS&T Copyright Agreement. Please note that accommodations are made for authors who need to sign creative commons copyright forms such as CC BY and other options.
  • Submit a full-length manuscript (typically 4-6 pages) for publication in the IS&T Digital Library by the stated deadlines.
  • Attend EI and give a high-quality presentation as scheduled in the technical program. Prior to the conference, carefully construct and practice your presentation to faithfully represent your work to other attendees. Be prepared to answer questions. about the work.

Please note: Commercial papers, papers with no new research/ development content, and papers where supporting data or a technical description cannot be given for proprietary reasons will not be accepted for presentation.

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