Archiving 2023 Banner

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Call for Papers
 » Journal-first (JIST or JPI) 15 Dec
 » Conference 3 March
Acceptance Notification
 » Journal-first (JIST or JPI) 15 Feb
 » Conference ~10 April
Final Manuscripts Due
 » Journal-first (JIST or JPI) 1 May
 » Conference 15 May

Registration Opens mid-April
Early Registration Ends 15 May
Hotel Reservation Deadline TBA
Conference Begins 19 June


Call for Papers

On this page

Program Topics

Authors are invited to submit a minimum 2-page abstract (not including references and bio) using the Archiving Submission Template as a base (all sections MUST be addressed) for peer-review describing original work in technical areas related to 2D, 3D, and AV materials.  Papers may also address business and cost models; collaborations and partnerships; best practices, lessons learned, and case studies. Submissions are welcome in, but not limited to, the following areas. 

Digitization / Imaging
  • New developments in digitization technologies and workflows
  • Advanced imaging techniques and image processing, e.g., multispectral imaging, 3D imaging, software
  • Large scale/mass digitization and workflow management systems
  • Quality assurance and control of digitization workflow, e.g., data, targets, software, automation, integration
Preservation / Archiving
  • Management of metadata; adapting to and crosswalking cataloging
  • Archival and preservation models and workflows
  • Emulation, containerization, and normalization
  • Formats, specifications, and systems
  • Computational techniques for analyzing and processing collections at scale
  • Repository assessment; standards and guidelines for preservation processes, archiving methods, new ISO standards, adapting institutional processes to meet new external standards
  • Email and web archiving

Access / Presentation
  • Dissemination/use of digitized/imaged materials, e.g., rights management, crowdsourcing, data mining, data visualization
  • Deep learning algorithms to improve search results; AI, machine learning, etc.
  • Data visualization and automated programming interface (API) e.g. IIIF, Tableau, Storymaps
  • Open access and open data strategies
  • Integration of linked open [usable] data (LOD/LOUD)/Open source solutions
  • New methods for storytelling
  • Online exhibits and associated metadata
  • Prototypes and work-in-progress

Management and Assessment

  • Policies, strategies, plans, and risk management; repository assessment
  • Work models: adaptation and opportunities in a hybrid model

In recognition of some continued limitations within lab and in-person environments, we will still consider a selection of submissions that may be more focused on significant updates or additions to existing projects or projects in progress; lessons learned are also welcome, including approaches that turned out to be less than optimal (lessons of what not to do).


All submitted proposals are peer-reviewed to ensure that the program provides significant, timely, and authoritative information. 

  • Papers presented at the conference should be complete in regard to advancing the state of knowledge in the area of cultural heritage archiving.
  • All papers presented at Archiving 2023 are published Open Access in the conference proceedings, indexed with various services, filed with the US Library of Congress, and made available as downloadable PDFs through the IS&T Digital Library. Authors may also post the authoritative version of accepted papers in repositories and on websites.
  • Authors are expected to adhere to the guidelines and ethics found in the IS&T Publication Policy .
  • To help support free access to manuscripts, a paid conference registration is required for each paper presented.
  • The conference language is English.

How to Submit

Prospective authors are encouraged to review all the details below, as well as the IS&T Publication Policy.

Authors have the option to submit either a traditional conference paper, which will be published in the Archiving proceedings, or a Journal-first paper, which appears in the journal prior to the meeting start date, and as a reprint in the Archiving proceedings, giving the author a journal citation. Journal-first is available for the Journal of Imaging Science and Technology (JIST) or the Journal of Perceptual Imaging (JPI).  


Submit Now

Prospective authors are encouraged to review all the details below, as well as the IS&T Publication Policy .

Submit: Archiving Submission Site
Submission Deadline: 3 March 2023
Submission Format: minimum 2- page (excluding bio and references) using the Archiving Submission Template (MS Word)
Review Format: Peer-review


  • Extended abstract (minimum 2-pages of content excluding references and bio) describing original work in any technical areas related to the program topics. This may include updates to existing projects or projects in progress, as well as completed projects.
  • Only abstracts submitted according to the IS&T guidelines and template will be considered.
  • The abstract should clearly explain the technical content, including how the material is new or distinct from previously presented/published work on the same topic, or whether it is an update or addition to previous work. Submission may also include "lessons learned", approaches that turned out to be less than optimal that can be shared as learning experiences of what not to do. The paper may speculate on how your research ideas will impact the field in the future.
  • List primary author and all co-authors with a maximum 50-word bio for each.
  • Provide complete contact info (address, phone, e-mail) for the primary author.
  • Agree to register for the conference and present the paper during the technical program as scheduled.
  • Agree to submit a final paper by 15 May 2023, if accepted. While IS&T encourages 4-6 page proceedings papers, we also accept 1-2 page extended abstracts.


  • Authors may request a 20-minute oral presentation (includes Q&A) or 40-minute interactive poster session presentation format; both are considered of equal value, importance, and merit.
  • The interactive poster option enables presenters to engage with other conference delegates and get more feedback during an interactive poster session.


Final decisions on acceptance and presentation format (oral or interactive poster paper) are at the discretion of the Technical Program Committee. Notices of acceptance will be sent around 10 April 2023. 

Upon notice of acceptance, authors are sent detailed instructions for submitting the revised 1-2 page extended abstract or a final 4-6 page paper for publication in the conference proceedings, including forms for "transfer of copyright," which includes CC-BY and government employee options. Please note that each author is responsible for obtaining appropriate clearance as necessary.

Final papers and extended abstracts are due 15 May 2023.

Questions?  Contact [email protected]

Submit Now


Submit via: OR
Submission Deadline: 15 December 2022
Submission Format: Standard-length, publication-ready paper
Review Format: Standard journal peer-review

Why Journal-first?

  • Gain an Open Access journal citation, plus conference presentation.
  • Guaranteed presentation slot if accepted with minor revisions. Papers requiring major revisions may or may not have a speaking slot depending on timing.
  • Fast-tracked review.

Visit the Journal of Imaging Science and Technology or the Journal of Perceptual Imaging pages for more details on how to submit to the journal of your choice. 

Initial decisions and requests for revision, if required, will be sent to authors by 15 February. Final papers are due by 15 May 2023, following the decision letter.

Upon acceptance of papers, authors will pay page charges and register for Archiving per the individual journal's requirements. Rejected papers will be reviewed for possible inclusion in Archiving using the conference submission criteria.

Final papers are due by 15 May 2023.

Questions? Contact us at either [email protected] or [email protected]

IS&T Code of Conduct/Anti-Harassment Policy— The Society for Imaging Science and Technology (IS&T; is dedicated to ensuring a harassment-free environment for everyone, regardless of gender, gender identity/expression, race/ethnicity, sexual orientation, disability, physical appearance, age, language spoken, national origin, and/or religion. As an international, professional organization with community members from across the globe, IS&T is committed to providing a respectful environment where discussions take place and ideas are shared without threat of belittlement, condescension, or harassment in any form. This applies to all interactions with the Society and its programs/events, whether in a formal conference session, in a social setting, or on-­‐line.

Harassment includes offensive verbal comments related to gender, sexual orientation, etc., as well as deliberate intimidation; stalking; harassing photography, recording, or postings; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Please note that the use of sexual language and/or imagery is never appropriate, including within conference talks, online exchanges, or the awarding of prizes. Participants asked to stop any harassing behavior are expected to comply immediately.

Those participating in IS&T activities who violate these or IS&T’s Publications Policy may be sanctioned or expelled from the conference and/or membership without a refund at the discretion of IS&T. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the IS&T Executive Director or e-mail [email protected] immediately. Please note that all reports are kept confidential and only shared with those who “need to know”; retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.

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