IMPORTANT DATES
Dates currently being confirmed; check back.
 
2022
Call for Papers Announced 2 May
Journal-first (JIST/JPI) Submissions
∙ Submission site Opens 2 May 
∙ Journal-first (JIST/JPI) Submissions Due 1 July
∙ Final Journal-first manuscripts due 28 Oct
Conference Papers Submissions
∙ Abstract Submission Opens 1 June
∙ Priority Decision Submission Ends 15 July
∙ Regular Submission Ends  15 Aug
∙ FastTrack Conference Proceedings Manuscripts Due 16 Dec 
∙ All Outstanding Proceedings Manuscripts Due
 6 Feb 2023
Registration Opens late summer
Demonstration Applications Due 9 Dec
Early Registration Ends 18 Dec


2023
Hotel Reservation Deadline 6 Jan
Symposium begins
15 Jan

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Accepted Final Manuscript Instructions

For those accepted via JIST- or JPI-first, revised papers incorporating changes requested by the editor and the peer-review comments must be submitted by 26 September 2022.

Final manuscripts for conference proceedings, typically 4-6 pages in length, are due either:

  • 16 December 2022 for early publication via FastTrack*
OR
  • 6 February 2023 for post-conference** publication

* FastTrack papers are published on the IS&T Digital Library prior to the Symposium for access at the event. We recommend this option if you wish to have your paper available and citable as soon as possible.
** Post-symposium, final manuscripts are published within their conference proceedings as the manuscripts for the conference are submitted and accepted.

Final Conference Proceedings Manuscript Directions

  • EI Conference Proceedings manuscripts are typically 4-6 pages
  • Use the reviewer comments to revise and finalize your final manuscript.
  • Check you acceptance e-mail for further details.
  • Use the Word or LaTeX template to format your final manuscript. See below.
  • Final manuscripts should be print-ready, PDF files. Be sure that all fonts and graphics are embedded and that the page size is LETTER..
  • Use the OpenConf system to upload the final manuscript PDF, the manuscript source file (Word or zip containing LaTeX files) and the EI 2021 completed copyright transfer form. (Note the OpenConf system is different than the initial abstract submission system. Details for upload are sent to you via email.)
  • Note: IS&T does not edit nor proofread papers. We publish the final version that you provide.

Expand Your Reach: Apply for the Demonstration Session

All EI authors are invited to apply for a Demonstration Session. The Sessions provides authors with an additional opportunity to showcase their work to colleagues and prospective employers/collaborators. Authors should present "material" supplemental to their primary technical presentation. Materials presented may include hardware, software, physical items, integrated systems, etc. 

Deadline: 9 December 2022, 09:00 NY time 

Contact Donna Smith [dsmith(@imaging.org] for details.

 

Accepted Oral Presentation Guidelines

Oral Presenter Preparations

  • Presentations, with the exception of keynotes and certain invited talks, will be 20 minutes in length. Talks will be kept to the schedule.
  • Speakers will use their own computers, audio and video conferencing enabled, for their presentations.
    • If you use a Mac computer, with the Catalina OS, please view the Mac Computers PDF.
  • Each presenter is expected to attend an AV training session prior to their presentation session. Please be sure to attend with your presentation and equipment at the ready.
  • Practice your presentation for clarity and timing. While you will be giving a LIVE presentation, if you have any technical issues during your talk, we will not alter the schedule nor allow a “re-do”.
  • If you are presenting remotely after requesting an exception, well before the presentation date you must provide us with a recording of your presentation. Here’s a step-by-step guide to turn a PowerPoint presentation into a video.
  • Presentation requirement: Authors presenting and attending, at least one per talk, are required to pay for a conference registration at the appropriate rate (member/non-member/student).

Presentation Lengths (examples)

  • Oral: 20 minutes; includes 1 minute for chair introduction; 15-16 minutes for your talk; and 3-4 minutes Q&A
  • Invited: 20-30 minutes; this includes 1 minute for chair introduction; 15-25 minutes for your talk; and 3-5 minutes Q&A
  • Keynote: 40-60 minutes; this includes 1-2 minutes for chair introduction; 35-55 minutes for your talk; and 3-5 minutes Q&A

What to do on the Day of your Presentation 

  • Be present in the room or online as scheduled during the break before your session begins to do a double check of the AV. The break times are used to call up the speakers in the upcoming session to re-check their AV.
  • The session chair will announce your title, the author(s), affiliation(s), and speaker. If you are a substitute speaker, state your name and the original presenter's name.
  • Be aware of your microphone and camera locations and do not turn away from them while you are speaking.
  • Please keep the session running on time. Talks will not be given extra time. Prepare accordingly.
  • Q&A is permitted only if there is time remaining for your talk. To be fair to the next presenter, do not take any questions if you have used up your allotted time.

Accepted Interactive Presentation Guidelines

Interactive (Poster) Presentations will make use of the entire interactive presentation session to interact with attendees. Check your acceptance email and review the scheduling for your poster session. 

Preparing your poster

  • Design your poster to be approximately A0 size (1.9 x .85 meter or 48 x 36 inches) for the in-person event.
  • See "Poster Layout Samples". We advise a horizontal/landscape orientation.
    • Care should be taken to include information to illustrate key points for discussion.
    • Pay particular attention to keeping text to a minimum and using images, graphs, and/or charts to enhance its visual interest.
    • Text and figures should be designed to clearly convey the essence of your work.
    • Details are best presented in a form that is easy to interpret visually, without requiring a great deal of time spent reading.
    • Images, figures, and graphs that illustrate your work are strongly encouraged.
    • Each section of your presentation should have a descriptive heading; with the material displayed in a logical sequence.
    • Simply formatting pages of your paper from the proceedings into your poster PDF is not acceptable.
  • Print the poster materials for the A0 size (1.9 x .85 meter or 48 x 36 inches) poster board.

Presenting your poster

  • Attend the scheduled in-person EI 2023 poster session. Presenting authors must be available for discussion with their posters during the entire poster session.
  •  

Templates and Copyright Agreement Forms

Author Obligations

Authors submitting to EI agree to the following

  • Submission equals authorization for IS&T to circulate the submission to conference committee members (or journal reviewers) for peer-review and/or selection purposes.
  • If your work is accepted, you are obligated to register and present your work at EI as scheduled. Publication is conditional on your presentation. Register at the required registration rate by the early registration deadline. At least one full (non-student) registration is required with each accepted paper or presentation. Authors accepted under the Journal-first option must register for the conference AND pay the journal publication charges; reduced rates apply. See journal-first information for details.
  • Obtain funding for their registration fees, travel, and accommodations, independent of IS&T.
  • As applicable, secure a visa to travel to the US. Support letters are provided to accepted authors. We suggest that you choose the early decision submission option and complete the visa letter request form  as soon as you are notified of acceptance.
  • Ensure that all clearances (government and company) have been obtained to present and publish the work. If you are a DoD contractor in the USA, allow at least 60 days for clearance.
  • Sign and submit the IS&T Copyright Agreement. Please note that accommodations are made for authors who need to sign creative commons copyright forms such as CC BY and other options.
  • Submit a full-length manuscript (typically 4-6 pages) for publication in the IS&T Digital Library by the stated deadlines.
  • Attend EI and give a high-quality presentation as scheduled in the technical program. Prior to the conference, carefully construct and practice your presentation to faithfully represent your work to other attendees. Be prepared to answer questions. about the work.

Please note: Commercial papers, papers with no new research/ development content, and papers where supporting data or a technical description cannot be given for proprietary reasons will not be accepted for presentation.

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