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Call for Papers

Program Topics

 Important Dates
Call for Presentations
 » JIST-first Submission
1 Nov. 2019
      (w/paper in proceedings)
 » Standard Submission
1 Nov. 2019
      (w/paper in proceedings)
Final Manuscripts Due (standard submission)
3 April 2020
Early Registration Ends
19 April 2020
Hotel Deadline TBD
Conference Begins
18 May 2020

Authors are invited to submit abstracts describing original work in technical areas related to 2D, 3D, and AV materials

  • New developments in digitization technologies and workflows
  • Advanced imaging techniques and image processing, e.g., multispectral imaging, 3D imaging
  • Large scale/mass digitization and workflow management systems
  • Quality assurance and control 
of digitization workflow, e.g., targets, software, automation, integration
Preservation / Archiving
  • Formats, specifications, 
and systems
  • Management of metadata
  • Standards and guidelines
  • Archival models and workflows
Access of 2D, 3D, and AV materials
  • Dissemination and use of digitized 
materials, e.g., rights management, crowdsourcing, data mining, data visualizations
  • Formats for preservation and access
  • Deep learning algorithms to improve search results; AI, machine learning, etc.
  • Open access and open data strategies
  • Integration of linked open [usable] data (LOD/LOUD)/Open source solutions/APIs (automated programming interface, e.g., IIIFs)
Management and Partnerships
  • Policies, strategies, plans, and risk management; repository assessment
  • Business and cost models
  • Collaborations and partnership best practices/lessons learned/case studies

Peer Review Process & Publication

All submitted proposals are peer reviewed by the program committee to assure that the program provides significant, timely, and authoritative information. All papers presented at Archiving 2020 are published in the conference proceedings, indexed with various services, filed with the US Library of 
Congress, and made available as downloadable PDFs through the IS&T Digital Library. Papers presented at the conference should be authoritative and complete in regard to advancing the state of knowledge in the area of digitization and archiving. The conference language is English.

Submission Options

Authors have the option to submit either a traditional conference paper, published in the proceedings, or a paper that first appears in the 
Journal of Imaging Science and Technology (JIST) and then as a reprint in the Archiving 2020 Proceedings. Accepted JIST-first papers are automatically given an oral talk at the conference; JIST-first submissions 
that are not accepted or require major revisions are transferred to the conference committee for independent consideration. See details below for each option.

How to Submit a Conference Paper

Prospective authors are invited to submit extended abstracts (1-2 pages) describing original work for presentation at the 2020 conference in any technical areas related to the program topics. Only abstracts submitted according to the IS&T guidelines and template will be considered.

Authors may request a 20-minute oral presentation (includes Q&A) or poster presentation format; both are considered of equal value, importance, and merit. The Interactive (poster) option enables presenters to engage with other conference delegates and get more feedback. Prospective authors should:

  • use the Archiving Review Abstract Template;
  • clearly identify the technical content of the paper, including how the material is new or distinct from previously presented/published work on the same topic;
  • list author and all co-authors with a maximum 50-word bio for each; and
  • provide complete contact info (address, phone, e-mail) for the primary author, and indicate the format preference (oral or poster).

Conference paper submission deadline: 1 November 2019
Notification of acceptance/rejection: early-January 2020

Upon notice of acceptance, authors are sent detailed instructions for submitting the full text of the paper for publication in the conference proceedings, including forms for “transfer of copyright.” Please note that each author is responsible for obtaining appropriate clearance as necessary. Final manuscripts due: 3 April 2020

How to submit a JIST-first Paper

Journal papers differ from conference papers in that they meet the standards of the journal in terms of scope, originality, relevance of topic, completeness of background/reference to prior work, completeness of results/discussion, and quality of language. Refer to JIST-first Author Guidelines  for detailed instructions.

JIST-first Archiving 2020 papers are submitted directly to the journal submission portal:
Deadline: 1 November 2019

Accepted papers are published in the JIST, appear in the Archiving proceedings as reprints, and are presented at Archiving within the technical papers program. Provisional decisions and requests for minor revision, if required, will be sent to authors in late December. Revisions of provisionally accepted papers are due within 10 days following the decision letter and no later than 20 January 2020 unless otherwise noted by the editor. Upon acceptance of papers, JIST-first authors must register for Archiving.

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IS&T Code of Conduct/Anti-Harassment Policy— The Society for Imaging Science and Technology (IS&T; is dedicated to ensuring a harassment-free environment for everyone, regardless of gender, gender identity/expression, race/ethnicity, sexual orientation, disability, physical appearance, age, language spoken, national origin, and/or religion. As an international, professional organization with community members from across the globe, IS&T is committed to providing a respectful environment where discussions take place and ideas are shared without threat of belittlement, condescension, or harassment in any form. This applies to all interactions with the Society and its programs/events, whether in a formal conference session, in a social setting, or on-­‐line.

Harassment includes offensive verbal comments related to gender, sexual orientation, etc., as well as deliberate intimidation; stalking; harassing photography, recording, or postings; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Please note that the use of sexual language and/or imagery is never appropriate, including within conference talks, online exchanges, or the awarding of prizes. Participants asked to stop any harassing behavior are expected to comply immediately.

Those participating in IS&T activities who violate these or IS&T’s Publications Policy may be sanctioned or expelled from the conference and/or membership without a refund at the discretion of IS&T. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the IS&T Executive Director or e-mail immediately. Please note that all reports are kept confidential and only shared with those who “need to know”; retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.