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Important Dates
 Call for Presentations
  » Journal-first Submission 1 Nov 2019
   (w/paper in proceedings)
  » Standard Submission 2 Jan 2020
    (w/paper in proceedings)
 Final Manuscripts Due
3 April 2020
 (Standard Submission)  
 Early Registration Ends
19 April 2020
 Hotel Deadline TBD
 Conference Begins
18 May 2020
  CONFERENCE SPONSORS

  CONFIRMED EXHIBITORS

 










  EXHIBITOR DETAILS

Exhibiting at Archiving 2020 provides an opportunity for companies to engage with individuals from academia, government agencies, private companies, and public institutions working in the preservation of digital records and cultural heritage items. The exhibit will be all day Tuesday, May 19th and half day on Wednesday, May 20th.

To allow for the greatest exposure, the exhibit occurs in the foyer of The National Archives’ William G. McGowan Theater, which is also the location of conference registration, the conference coffee breaks, and the Interactive Paper sessions. Exhibit hours follow that of the technical program. Space is very limited.

The exhibit package includes:

  • A table (30'' x 6') on which to display your material. There is room for one SMALL popup.
  • A tent card indicating the name and/or logo of the exhibiting company.
  • The option to give a 2-3 minute presentation to attendees the first morning of the conference.
  • One technical conference registration (a $550-650 value). There are no exhibit only registrations for
    this event.

Please note:

  • All exhibit materials must fit on top of the table. We are only able to accommodate equipment you
    can hand carry or bring in with a small cart. Due to minimal space only a small pop-up is allowed.
  • All persons and baggage will go through a security screening.
  • There is security in the building but it will not be dedicated to just our conference. The building is
    locked down at night.
  • No commerical transaction may take place within the conference venue.

We are offering two different exhibit packages. Please indicate which one you want. Exhibit must be reserved by April 1, 2020 and payment must be received by April 15, 2020.
$1235 for table + full registration
$790 for table only

Exhibit Contract  Questions? Contact Donna Smith (dsmith@imaging.org).

  SPONSORSHIP AND ADVERTISING OPPORTUNITIES

Type

Amount

What you get

Conference Donor

$500

Logo on the conference website (with link), in the proceedings, and on general signage at conference. Provides general support for Archiving.

Best Paper Sponsor

$800

Same as above + logo on Best Student Paper or Best Paper award certificate. Provides FREE Registration for award winner to attend Archiving the following year. (value: $1,150; two available)

Session Sponsor

$1,000

Logo on the conference website (with link), in the proceedings, and on dedicated signage (splash screen and free-standing sign) at conference + ½ table in registration area to display company materials

Lanyards

$1,000

Your logo printed on lanyards used by all attendees. (Lower rate if you provide the lanyards; contact us for prices.) (one available)

Coffee Break or
Interactive Paper Session

$1,250

Provides sweet or savory addition to break/session. Logo on the conference website (with link), in the proceedings, and on dedicated signage (free-standing sign) at conference + ½ table in registration area to display company materials.

Conference Bags

$1,500

Logo on re-usable conference bags given to all attendees. Bags chosen specifically to be reused to extend life of sponsor logo post-event. (one available)

Recruiting e-mail

$1,600

Customized e-mail sent to all registered attendees with your job announcements (up to 6 positions may be listed). Contact us for more recruiting options.

Keynote Sponsor

$2,000

One (1) individual conference registration + everything under Session Sponsor + ½-page 4-color ad in proceedings. Supports keynote speaker.
(value: $2,115; three available)

Conference Sponsor

$2,250

One (1) individual conference registration + everything under Session Sponsor + Full-page 4-color ad in the proceedings. (value: $2,515)

Welcome Reception

$3,000

Two (2) individual conference registrations + everything under Conference Sponsor. (value: $3,380)

Conference Reception

$4,500

Four (4) individual conference registrations + everything under Conference Sponsor. (value: $5,110)


Advertising Rates 
for the Proceedings Abstract Book; ads due to IS&T April 1st!

4c, inside cover

$850

choose front or back cover; 2 available

Full page, 4c

$650

 

Half-page, 4c

$450

 

Sponsorship Flyer   

contact Donna Smith (dsmith@imaging.org) to inquire about these or other opportunities


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