Files and Forms

Manuscript Template (MS Word)
Manuscript Template (LaTeX)
Submission Template (MS Word)
Submission Template (LaTeX)

Copyright Form

Visa Support Request 
Publication Policy
Code of Conduct 

IST Scoring System Guidelines 

Author / Presenter Information

 Checklist for Authors/Speakers

☐  Confirm intention to present ☐  Apply for a visa, if needed      Submit      ☐  Final manuscript      ☐  Thumbnail Image      ☐  Copyright agreement      ☐  Additional Items for Interactive Presentations ☐  Update title and author info in OpenConf ☐  Upload files to OpenConf ☐  Register for CIC31 ☐  Make travel and lodging arrangements (on own; there is no conference hotel) ☐  Prepare presentation

 

Manuscript Preparation

1. Confirm your intention to present

Upon receiving acceptance notice, confirm intention to present work at CIC and confirm speaker.

2. Apply for a visa, if necessary

Consular delays can be significant. Apply as soon as possible. On request, using the Visa Support Request Form, IS&T will provide a  letter of support confirming that you are expected to speak at the conference.

3. Prepare Final Manuscript

• 4-6 page proceedings manuscript
  • If you plan to submit an extended abstract in lieu of a proceedings paper, you may submit a revised 1-2 page document using the final extended abstract template (found in the Final Manuscript Template zip file); if no revision is uploaded by the deadline, we will use your abstract exactly as originally submitted. 
• Deadline: 1 October 2023
• Use the reviewer comments to revise and finalize your submission.
• Use the Word or LaTeX template to format your submission.
• Final documents should be high-quality print-ready PDFs. Submit PDF along with source files. Be sure that all fonts and graphics are embedded. Type 3 Fonts are not allowed. 
• If there are any hyperlinks in the manuscript (including in the references), please confirm that they work as expected. If linking to an electronic document, link to the DOI.
• IMPORTANT: IS&T does not edit nor proofread papers. We publish the final version that you provide.

4. Create a Thumbnail Image

This is going to appear next to your article in the Digital Library, so it should not be very detailed. Select a visually interesting image or portion of an image/graph from the paper. 

• Crop to (w) 350 pixels x (h) 206 pixels set to 150 dpi.
• Color mode: RGB
• Flatten the image, if an option.
• Save as PNG or JPEG/JPG 

5. Sign the Copyright Agreement

A completed copyright agreement is required for publication. Standard transfer, CCBY, and government options are available; select and complete ONE copyright.

6. Update Submission Information

• Update the final manuscript title, author(s), affiliations, and short abstract to match your final paper exactly. See Update/Edit Submission Information in OpenConf below.
• Update/add the biography of the presenting author; this is shared with the session chair for the introduction of your paper.
• Update your contact information and any co-author information any time it changes.

7. Upload files to OpenConf

• See How to Upload Your Files in OpenConf below.
• Upload your manuscript (PDF and Source), thumbnail image, copyright agreement, and any other requested documents.

8. Register for the conference

At least one author per paper must pay the full conference registration fee (member/non-member; not student).

9. Prepare your presentation

See Presentation Preparation details below.

Presentation Preparation

Before the conference

Presentation Length

• Interactive (Poster) Paper Previews: 2 minutes; no time allotted for questions and answers (Q&A)
• Oral: 20 minutes; this includes 1 minute for chair introduction; 15-16 minutes for your talk; and 3-4 minutes Q&A
• Keynote: 50 minutes; this includes 1-2 minutes for chair introduction; ~42 minutes for your talk; and 5-7 minutes Q&A

PowerPoint Preparation

• Slide aspect ratio 16:9 is preferred, but 4:3 is also acceptable.
• Projector details will be provided close to the date of the event.  Projector supports HDMI or VGA. Please be prepared to bring an adapter if necessary.
• We recommend using the "Package Presentation for CD" process in PowerPoint to collect all of your materials for transport and for backup.
• Put a backup of the presentation in the cloud or on a USB in case of any problems.

Additional Instructions for Interactive Presenters

About Interactive (Poster) Papers

Interactive (poster) papers offer the unique opportunity for authors to make a 2-minute oral presentation during a technical session PLUS have a poster of their work displayed during the entire conference + get direct feedback from other attendees during the Interactive Paper Session. Interactive Papers have three (3) components:

1. Proceedings manuscript, or 1-2 page extended abstract, as described above
2. Slides for your 2-minute oral preview 
3. Poster for viewing

The Poster Preview

The goal is to entice people to come talk with you about your work during the Interactive Paper Session. Refer to your acceptance letter or the Program for the day and time of your preview talk.

Please use the Interactive Preview Slide Template to prepare your slides.  You may also use the conference artwork from CIC Slide Art Elements. (Don't forget to include a slide with the name and authors of the paper!)

Prepare 3-5 slides; keep your 2-minute presentation concise and focus on the key points:

• What problem did you want to solve?
• What was your approach/methodology?
• What are your results?

The Poster

• Posters should be A0 size and you should use a vertical orientation.
• We discourage the use of multiple pieces of paper; a large-format print is preferred. Simply affixing copies of your paper from the proceedings to your poster board is not acceptable.
• Remember: people will read your poster materials from a distance of ~ 3 feet/1 meter, so text should be large and legible.

Poster Printing Option

You have two options for getting your poster to CIC31. You can bring it with you when you travel or you can print it in Paris.
If you choose to print and pickup in Paris, IS&T has contacted the Corep Paris Jussieu printer for you to use (27 Rue Jussieu, 75005 Paris, France / 01 56 21 02 01 / [email protected] / https://www.corep.fr/agence/corep-paris-jussieu/).
1. You can either send your file via email, or you can provide it in person if you would like to choose the poster paper. Note: If you want to do in-person, you will need to give the printer enough time, so we recommend you visit the shop 1-2 days before you want to pick up your poster.
2. Cost depends on the type of paper you select (the cheapest is the 140g/m² mat paper (about 37€ with tax for an A0), then a little sturdier is the 180g mat (42€). They can also print on satin or glossy photo paper or textile (65€).
3. They accept PDF, jpg, or png files.
4. Send your file to the printer 1-2 days lead before you plan to pick up your printed poster.
5. You will pay by credit card or cash when you pick up your poster.
6. Contact Corep Paris Jussieu via email ([email protected]) with questions - reference that this is for an IS&T conference.

Checklist additions for Interactive Presenters Everything from the Checklist for Authors/Speakers (above) PLUS: ☐  Poster Preview Slides (PDF) (November 1) ☐  Poster for Display (hardcopy) ☐  Poster PDF for upload ☐  Photo for Interactive sign (October 30)

At the conference

All presenters

• You will be expected to connect with your Session Chair to review any changes to the program, etc. Details will be provided closer to the day of the event.
• Report to the meeting room 10-20 minutes before the session is scheduled to begin.
• The session chair will announce your title, the author(s), affiliation(s), and speaker. If you are a substitute speaker, state your name and the author’s.
• You will not be using a laser pointer - you will use the shared computer to direct attention to a specific area of the slide.
• Please help keep the session running on time. Your session chair will signal you when your speaking time is almost done.
• Please note that personal belongings such as briefcases, computers, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms.

Oral Presenters Only

• Either day of or prior to, test your computer on the actual AV equipment in the room—during a coffee break or lunch—to make sure your presentation runs smoothly.
• Q&A is permitted only if there is time remaining for your talk. To be fair to the next presenter, do not take any questions if you have used up your allotted time. Repeat each question into the microphone before answering it.

Interactive presenters only

Poster Set-up

Begins Monday afternoon. Go to the registration desk for instructions.

• Your poster location will be identified by a sign with your photo, name, and paper title.
• Materials will be supplied for hanging the poster.
• Proximity to an electrical outlet is not guaranteed given the space so please plan accordingly.

The Interactive (Poster) Paper Session

The Interactive (Poster) Paper Session is being scheduled. It is important that you stand by your presentation during the entire scheduled time of the Session so that you are available to discuss your work with attendees. We hope you will enjoy the lively interaction that this direct contact provides.

CIC Demonstration Session

All authors are invited to participate in the Demonstration Session (currently being scheduled).

What is the Demonstration Session?

The Demonstration Session provides a unique engagement opportunity for attendees to showcase materials, prints, software, hardware, and/or other items used in color imaging research and technology.

Demonstration Session FAQs

• Half-table size is 2’x3’x30” (DxWxH); everything must fit in the allotted space.
• Author registrants receive a complimentary half-table if they sign up by 2 November.
• Non-author registrants may also reserve a half-table: $50 by 16 October or $100 after that date.
• Space is limited and available on a first come/first served basis.
• Complete the online Demonstration Application form to participate.
• You are expected to stand by your table during the session to answer questions from attendees who stop by.
• For information, contact Donna Smith: [email protected]

Using OpenConf

1. How to Update/Edit Submission Information in OpenConf

• Go to the OpenConf homepage.
• Click Edit Submission.
• Enter your OpenConf Submission ID number and password: If you have forgotten your password, there are measures to change your password on the OpenConf site.
• Click Edit Submission.
• Review the submission and correct any information that has changed.
• Click Submit Changes.
• Note: Please ensure that there is an entry for each author that includes the following: First/Given Name, Last/Family Name, Affiliation, Country, Email address.

 

2. How to Upload your Files to OpenConf

• Go to the OpenConf homepage.
• Click Upload File.
• From the pulldown menu, select your upload type: (i.e., Manuscript PDF, Source, Copyright Agreement, etc.).
• Enter your OpenConf Submission ID number and password.
• Click Choose File to select the file you want to upload.
• Click Upload File.
• Repeat steps for each file you need to upload.

Call for Papers

CONFERENCE TOPICS

Technical papers are invited in, but not limited to, the following:

Color Vision and Cognition: Visual adaptation, visual psychophysics, color vision deficiency, individual differences, salience and attention, psychological effects of color, spatial and temporal color vision, color constancy, metamerism, color semiotics, color language, color harmony, memory color, comparative color vision Capture and Reproduction: Image capture, 360° capture, sensing, multi-modal capture, multi-primary displays, display technologies, mobile color imaging, white balancing, computational photography, color printing, special effects printing, multi-ink printing, high dynamic range (HDR), pseudo-color and data visualization, color workflows Material and Color Appearance: Material appearance capture, appearance reproduction, and modeling (gloss, translucence, etc.), color appearance models (CAMs), color 3D printing, color in 3D, 3D CAD modeling, 3D scanning, spatial color models, computer generated imagery (CGI) Color in Illumination and Lighting: Color rendering, color mixing, light projection, illuminant metamerism, multi-illumination imaging, atmosphere, quality of light Color Theory: Colorimetry, uniform color spaces, expanded color spaces, models of color perception, mathematical models of color, environmental statistic

Image Quality: Color image processing, color gamut mapping, computational imaging, color difference metrics, color preference, color fidelity Multispectral Imaging: Spectral image capture, processing and analysis, spectral image quality, spectral image visualization, display and reproduction, spectral optimization of imaging systems, spectral image applications Specific Color Applications: Cultural heritage applications, color in cinema and broadcast video, user interfaces, medical and dental imaging, biomedical prosthetics, security applications, camouflage, paints, coatings, nano-materials Color in Computer Graphics: AR/VR/MR (augmented, virtual, and mixed reality), efficient encoding color spaces, color-based throughput optimizations, rendering for variable environment or viewing conditions, video games, color transfer, image relighting, computer generated imagery (CGI) Color in Computer Vision: Object detection and (identification) recognition, color (assisted) segmentation, color in automotive vision systems, defect detection, industrial inspection, photometric stereo, intrinsic image decomposition, shape from color, color-based datasets

Peer Review Process and Publication

All submitted proposals are peer-reviewed to ensure that the program provides significant, timely, and authoritative information.

• Papers presented at the conference should be complete in regard to advancing the state of knowledge in the area of color and imaging.
• Authors have the choice of submitting their paper to an IS&T journal (JIST or JPI) or the conference committee for inclusion in the event. "Journal-first" publication allows authors a journal citation for their work (details below).
• All papers presented at CIC31 are published Open Access in the conference proceedings and/or journal, indexed with various services, filed with the US Library of Congress, and made available as downloadable PDFs through the IS&T Digital Library. Authors may also post the authoritative version of accepted papers in repositories and on websites.
• Authors are expected to adhere to the guidelines and ethics found in the IS&T Publication Policy.
• Please note: IS&T strongly discourages the use of the Lena (Lenna) image in IS&T publications, conference presentations, and short courses. Authors/presenters/instructors should use other suitable images to illustrate and compare image processing algorithms. IS&T journals and conferences no longer review submissions containing the Lena image without convincing scientific justification for its use.
• Presenters are expected to pay the conference registration fee.
• The conference language is English.

How to Submit

Prospective authors are encouraged to review all the details below, as well as the IS&T Publication Policy.

Authors have the option to submit either a traditional conference paper, which will be published in the CIC proceedings, or a Journal-first paper, which appears in the journal prior to the meeting start date, and as a reprint in the CIC proceedings. Journal-first is available for the Journal of Imaging Science and Technology (JIST) or the Journal of Perceptual Imaging (JPI). 

JOURNAL-FIRST PAPER

Submit via: CLOSED
Submission Deadline: 31 May
Submission Format: Standard-length, publication-ready paper
Review Format: Standard journal peer-review

Why Journal-first?

• Gain an Open Access journal citation, plus conference presentation.
• Guaranteed presentation slot if accepted with minor revisions. Papers requiring major revisions may or may not have a speaking slot depending on timing.
• Fast-tracked review.

Visit the Journal of Imaging Science and Technology or the Journal of Perceptual Imaging pages for more details on how to submit to the journal of your choice. 

Initial decisions and requests for revision, if required, will be sent to authors in late June. Revisions of provisionally accepted papers are due by 20 July 2023, following the decision letter. Final manuscripts are due August 15.

Upon acceptance of papers, authors will pay page charges and register for CIC per the individual journal's requirements. Rejected papers will be reviewed for possible inclusion in CIC using the conference submission criteria.

Final papers are due by 15 August 2023.

Questions? Contact us at either [email protected] or [email protected]

CONFERENCE PROCEEDINGS PAPER*

Submit via: CLOSED
Submission Deadline: 15 June
Submission Format: 4-6 page draft paper
Review Format: Double-blind peer-review
Submission Template (MS-Word)
Submission Template (LaTex)

Requirements:

• A 4-6 page draft paper describing original work on a relevant topic.
• The paper should clearly explain the technical content, including how the material is new or distinct from previously presented/published work on the same topic, contain at least preliminary results, and include references to prior work.
• Agree to pay for the conference registration fee and present the paper during the technical program as scheduled.
• To facilitate the double-blind review, remove all identifying information from the draft paper, including, but not limited to, author names, titles, affiliations, biographies.

 

Final decisions on acceptance and presentation format (oral or interactive poster paper) are at the discretion of the Technical Program Committee. Notices of acceptance will be sent by 30 July 2023. Upon notice of acceptance, authors are sent detailed instructions for submitting the full text of the paper for publication in the conference proceedings, including forms for "transfer of copyright," which includes CC-BY and government employee options. Please note that each author is responsible for obtaining appropriate clearance as necessary.

Final papers are due 1 October 2023.

 * To take advantage of the presentation-only option, mark your submission preference in the online submission system and submit 1-2 page extended abstract. Final abstracts will be made available to conference attendees, but will not appear in the CIC digital library. All deadlines remain the same.

PRESENTATION-ONLY OPTION

Submit via: CLOSED
Submission Deadline: 15 June
Submission Format: 1-2 page extended abstract
Review Format: Double-blind peer-review
Submission Template (MS-Word)
Submission Template (LaTex)

Requirements:

• A 1-2 page extended abstract (including images, references, etc.) describing original work on a relevant topic. Work that has been presented or published elsewhere is accepted as long as this information is referenced clearly.
• Indicate your submission preference as "Presentation-only" in the online submission system.
• The abstract should clearly explain the technical content of and include references to prior work.
• Agree to sign the CC-BY creative commons copyright, pay the conference registration fee, and present the paper during the technical program as scheduled.
• To facilitate the double-blind review, remove all identifying information from the draft paper, including, but not limited to, author names, titles, affiliations, biographies.
• Authors may revise the extended abstract for inclusion as an Appendix in the e-proceedings distributed to attendees. The extended abstracts will not be included in the IS&T Digital Library.

 

Final decisions on acceptance and presentation format (oral or interactive poster paper) are at the discretion of the Technical Program Committee. Notices of acceptance will be sent by 30 July 2023. Upon notice of acceptance, authors are sent detailed instructions for submitting a revised extended abstract for publication in the Appendix of the conference proceedings, including the CC-BY agreement. Please note that each author is responsible for obtaining appropriate clearance as necessary.

Final extended abstracts are due 1 October 2023.

Questions? Contact us at [email protected]