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  28 January - 2 February, 2018 • Burlingame, California USA

Attend EI - Business Justification Letter

Thank you for your interest in attending the IS&T International Symposium on Electronic Imaging 2018. EI 2018 is shaping up to be a fantastic event filled with deep technical content along with topics that address today’s most engaging challenges in electronic imaging—all delivered by the world’s best and brightest across academia and industry.

We have received requests for a Business Justification letter from some of our attendees; below is a template you can use to help justify your attendance at EI 2018. Simply copy and paste the text below and fill in your specific details. The letter outlines the value that attending EI 2018 provides, not only to you as an electronic imaging professional, but to your entire organization.

Subject: Request to Attend IS&T International Symposium on Electronic Imaging 2018

Dear [Decision Maker Name],

EI 2018 takes place January 28 – February 2, 2018 at the Hyatt Regency San Francisco Airport in Burlingame, California. The Symposium offers five full days of educational and thought provoking presentation and discussion with innovators and leaders in the fields of electronic imaging. It is widely regarded as the world’s leading forum for electronic imaging professionals from academic and industry. Therefore I would like to request approval to attend, as I believe it will further develop my technical skills, and build knowledge around new imaging science innovations and applications.

EI 2018 (electronicimaging.org) offers cutting-edge short course sessions presented by leading scientist and engineers.  EI 2018 covers the breadth of the myriad specialties within the electronic imaging domain and highlights the synergies across specialized application areas.

If I attend I’ll receive:
  • More than 32 hours of educational and thought-provoking sessions. This year’s program includes session presentations touching on several important topics for us. More than 150 sessions present the work of more than a thousand authors, covering a wide variety of topics – for example: autonomous vehicle imaging, computer vision, machine vision, computational photography, light-field imagery, 3D depth-sensing, 3D scanning, virtual reality, augmented reality, computational reality in sports applications, multi-modal imaging, deep learning, big (visual) data, aerial imaging, telepresence, collaborative robots, object and content identification, food imaging, advanced manufacturing, mobile and connected health imaging, medical imaging, bioinformatics, computational topography, smart homes, and visual search.
  • I’ll have the chance to understand the latest trends from industry leaders and guest speakers in each conference topic.
  • Approximately 5 hours of high-level networking not counting breakfasts and breaks. Throughout the course of the five days there’s time dedicated to networking, plus special events, so I’ll have a chance to raise our profile and develop our relationships and contacts.
  • Access to key sponsors.  I’ll have access to product demos and get 1-to-1 face time with sponsors.


The approximate investment for my attendance is as follows (complete the information as appropriate):
Travel costs (placeholder value, replace with actual)
Accommodation (5 nights at $199/night*)
Meals (5 days, estimated $40/day)
Full Conference Pass (at the member rate) 
Total cost to attend:  

 *The Conference has specially negotiated hotel rates for attendees ranging from $199/night at the event hotel. 
 †This registration rate is discounted providing I register (at the member rate) before January 1st, 2017.

When I return from EI 2018, I will compile a presentation covering speakers’ presentation notes, useful product information, opportunities discovered, new contacts made, and a proposal for implementing new ideas that will benefit our team. The EI 2018 proceedings are available via digital library. As a result of my attendance I will be well-positioned to point out the outstanding selections to share with the team.

To benefit from the current discount I need to register before January 8th, 2018, so I appreciate a quick response. Thank you for your consideration.

[Add standard sign off]

Important Dates
Demonstration Applications Dec 15, 2016
Manuscripts Due (check the conference page)
· Pre conference proceedings Nov 28, 2016 
· Post conference proceedings Jan 11, 2017
Registration Opens
Oct 20,2016
Hotel Reservation Deadline
Jan 6, 2017 
Early Registration Ends
Jan 9, 2017
Conference Starts Jan 29, 2017