Important Dates

Submission Deadline
     Conference Paper

1 Oct 2018
Rolling Basis
Notification of Acceptance
     Conference Paper

Early Dec 2018
Mid Dec 2018
Final Manuscripts Due
     Conference Paper

1 Jan 2019 (max)
15 March 2019
Early Registration Deadline
14 April 2019
Conference Starts 14 May 2019

Join an international community of technical experts, managers, practitioners, and academics from cultural heritage institutions, universities, and commercial enterprises, to explore and discuss the digitization, preservation and access of 2D, 3D, and AV materials.

Conference Location: Torre do Tombo (National Archives of Portugal)

Latest News: The Preliminary Program will be released in late January 2019. Acceptance letters have been sent to authors.

Call for Papers

Program Topics

Authors are invited to submit abstracts describing original work in technical areas related to 2D, 3D, and AV materials:


  • New developments in digitization technologies and workflows
  • Advanced imaging techniques and image processing, e.g. multispectral imaging, 3D imaging
  • Large scale/mass digitization and workflow management systems
  • Quality assurance and control of digitization workflow, e.g., targets, software, automation, integration

Preservation / Archiving

  • Formats, specifications, and systems
  • Management of metadata
  • Standards and guidelines
  • Archival models and workflows


  • Dissemination and use of digitized materials, e.g. rights management, crowdsourcing, data mining, data visualizations
  • Formats for preservation and access
  • Deep learning algorithms to improve search results; AI, machine learning, etc.
  • Open access and open data strategies
  • Integration of linked open [usable] data (LOD/LOUD)/Open source solutions/APIs (automated programming interface, e.g., IIIFs

Management and Partnerships

  • Policies, strategies, plans, and risk management; repository assessment
  • Business and cost models
  • Collaborations and partnership best practices/lessons learned/case studies

All submitted proposals are peer reviewed by the program committee to assure that the program provides significant, timely, and authoritative information. All papers presented at Archiving 2019 are published in the conference proceedings, indexed with various services, filed with the US Library of Congress, and made available as downloadable PDFs through the IS&T Digital Library. Papers presented at the conference should be authoritative and complete in regard to advancing the state of knowledge in the area of digitization and archiving. The conference language is English.

Submission Options

Journal Paper Submission Deadline: 1 October 2018
Proceedings Paper Submission Deadline: 22 October 2018 EXTENDED on a Rolling Basis

Authors have the option to submit either a traditional conference paper, published in the proceedings, or a paper that first appears in the Journal of Imaging Science and Technology (JIST) and then as a reprint in the Archiving 2019 Proceedings. Accepted journal-first papers are automatically given an oral talk at the conference; journal-first submissions that are not accepted or require major revisions are transferred to the conference committee for consideration. See details below for each option. Submissions that are accepted require the author to pay reduced publications charges and for registration to the conference to present their paper in person.

How to Submit a Conference Paper

Prospective authors are invited to submit extended abstracts (1-2 pages) describing original work for presentation at the 2019 conference in any technical areas related to the program topics. Only abstracts submitted according to the IS&T guidelines and template will be considered.

Authors may propose a 20-minute oral presentation including Q&A or an interactive poster presentation that provides for a more interactive discussion format, enabling presenters to engage with conference delegates in the mode best suited to their content/desire. Oral and interactive poster presentations are considered of equal importance and merit. Prospective authors should:

  1. use the Archiving Review Abstract Template
  2. clearly identify the technical content of the paper, including information explaining how the material is new or distinct from previously presented/published work on the same topic;
  3. include name of author and all co-authors, and supply a maximum 50-word bio for each; and
  4. provide complete contact info (address, phone, e-mail) for the primary author, and indicate the format preference (oral or poster).

Conference paper submission deadline: Extended on a Rolling Basis
Notification of acceptance/rejection: mid-December 2018
Final manuscripts due: 15 March 2019

Upon notice of acceptance, authors are sent detailed instructions for submitting the full text of the paper for publication in the conference proceedings, including forms for “transfer of copyright.” Please note that each author is responsible for obtaining appropriate clearance as necessary.

How to submit a JIST-first Paper

Deadline: 1 October 2018

Journal papers differ from conference papers in that they meet the standards of the respective journal in terms of scope, originality, relevance of topic, completeness of background/reference to prior work, completeness of results/discussion, and quality of language. Refer to JIST-first Author Guidelines for detailed instructions.

Accepted papers are published in the journal, appear in the Archiving proceedings as reprints, and are presented at Archiving within the technical papers program. Provisional decisions and requests for minor revision, if required, will be sent to authors in early December. Revisions of provisionally accepted papers are due within 10 days following the decision letter and no later than 1 January 2019 unless otherwise noted by the editor. Upon acceptance of papers, first authors must register for Archiving 2019.

Journal-first Archiving 2019 papers are submitted ​by 1 October 2018 directly to the journal submission portal:

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Harassment includes offensive verbal comments related to gender, sexual orientation, etc., as well as deliberate intimidation; stalking; harassing photography, recording, or postings; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Please note that the use of sexual language and/or imagery is never appropriate, including within conference talks, online exchanges, or the awarding of prizes. Participants asked to stop any harassing behavior are expected to comply immediately.

Those participating in IS&T activities who violate these or IS&T’s Publications Policy may be sanctioned or expelled from the conference and/or membership without a refund at the discretion of IS&T. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the IS&T Executive Director or e-mail immediately. Please note that all reports are kept confidential and only shared with those who “need to know”; retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.