Important Dates

JIST-first Deadline Nov. 20, 2017
Submission Deadline Nov. 20, 2017
Notification of Acceptance late Dec. 2017
Final Manuscripts Due
March 5, 2018
Conference Starts April 17, 2018

Archiving 2018:
Digitization Preservation, and Access

April 17-20, 2018

National Archives, Washington, DC

Digitization and Archiving 2018: Digitization, Preservation, and Access brings together an international community of imaging experts and technicians as well as curators, managers, and researchers from libraries, archives, museums, records management repositories, information technology institutions, and commercial enterprises to explore and discuss the field of digitization of cultural heritage and archiving. The conference presents the latest research results on digitization and curation, provides a forum to explore new strategies and policies, and reports on successful projects that can serve as benchmarks in the field. Archiving 2018 is a blend of short courses, invited focal papers, keynote talks, and peer-reviewed oral and interactive display presentations, offering attendees a unique opportunity for gaining and exchanging knowledge and building networks among professionals.

Program Topics

Authors are invited to submit abstracts describing original work in technical areas related to:

Digitization of 2D, 3D, and AV materials

  • New developments in digitization technologies and workflows
  • Advanced imaging techniques and image processing, e.g. multispectral imaging, 3D imaging
  • Large scale/mass digitization and workflow management systems
  • Quality assurance and control of digitization workflow, e.g., targets, software, automation, integration
  • Integration of linked open data (LOD)

Preservation / Archiving of 2D, 3D, and AV materials

  • Formats and systems for preservation of digitized materials
  • Management of metadata
  • Standards and guidelines
  • Archival models

Access of 2D, 3D, and AV materials

  • Dissemination and use of digitized materials, e.g. rights management, crowd sourcing, data mining
  • Policies, strategies, plans, and risk management
  • Business and cost models
  • Formats for preservation and access
  • Deep learning algorithms to improve search results
  • Open access and open data strategies

All submitted proposals are peer reviewed by the program committee to assure that the program provides significant, timely, and authoritative information. All papers presented at Archiving 2018 are published in the conference proceedings, indexed with various services, filed with the US Library of Congress, and made available as downloadable PDFs through the IS&T digital library. Papers presented at the conference should be authoritative and complete in regard to advancing the state of knowledge in the area of digitization and archiving. The conference language is English.

Submission Options

Authors have the option to submit either a traditional conference paper, published in the proceedings, or a paper that first appears in the Journal of Imaging Science and Technology (JIST) and then as a reprint in the Archiving 2018 Proceedings. JIST-first papers are automatically given a oral talk at the conference; JIST-first submissions that are not accepted are automatically considered for presentation. See details below for each option.

How to Submit a Conference Paper

Prospective authors are invited to submit extended abstracts (1-2 pages) describing original work for presentation at the 2018 conference in any technical areas related to the program topics. Only abstracts submitted according to the IS&T guidelines and template will be considered.

Authors may propose a 20-minute oral presentation including Q&A or a poster presentation that provides for a more interactive discussion format, enabling presenters to engage with conference delegates in the mode best suited to their content/desire. Oral and poster presentations are considered of equal importance and merit. Prospective authors should:

  • use the Archiving Review Abstract Template
  • clearly identify the technical content of the paper, including information explaining how the material is new or distinct from previously presented/published work on the same topic;
  • include name of author and all co-authors, and supply a maximum 50-word bio for each; and
  • provide complete contact info (address, phone, e-mail) for the primary author, and indicate the format preference (oral or poster).

Submit papers via:

Submit Now

Conference paper submission deadline: November 20, 2017

Notification of acceptance/rejection: late December 2017

Upon notice of acceptance, authors are sent detailed instructions for submitting the full text of the paper for publication in the conference proceedings, including forms for “transfer of copyright.” Please note that each author is responsible for obtaining appropriate clearance as necessary.

Final manuscripts due: March 5, 2018.

How to submit a Journal-First (JIST-first) Paper

Journal papers differ from conference papers in that they meet the standards of the Journal of Imaging Science and Technology (JIST) in terms of scope, originality, relevance of topic, completeness of background/reference to prior work, completeness of results/discussion, and quality of language. Refer to JIST-first Author Guidelines for detailed instructions.

JIST-first Archiving 2018 papers are submitted directly to JIST and are due by November 20, 2017. Accepted papers are published in JIST, appear in the Archiving proceedings as reprints, and are presented at Archiving within the technical papers program. Decisions and requests for revision, if required, will be sent to authors in early December. Revisions of provisionally accepted papers are due within 10 days following the decision letter and no later than January 31, 2018 unless otherwise noted by JIST editor. Upon acceptance of papers, first authors will register for Archiving, and will be asked to pay JIST page fees reduced by 50%.


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