Important Dates

JIST-first Deadline Nov. 20, 2017
Submission Deadline Nov. 20, 2017
Notification of Acceptance late Dec. 2017
Final Manuscripts Due
March 5, 2018
Conference Starts April 17, 2018


Archiving 2018:
Digitization Preservation, and Access

April 17-20, 2018

National Archives, Washington, DC

Digitization and Archiving 2018: Digitization, Preservation, and Access brings together an international community of imaging experts and technicians as well as curators, managers, and researchers from libraries, archives, museums, records management repositories, information technology institutions, and commercial enterprises to explore and discuss the field of digitization of cultural heritage and archiving. The conference presents the latest research results on digitization and curation, provides a forum to explore new strategies and policies, and reports on successful projects that can serve as benchmarks in the field. Archiving 2018 is a blend of short courses, invited focal papers, keynote talks, and peer-reviewed oral and interactive display presentations, offering attendees a unique opportunity for gaining and exchanging knowledge and building networks among professionals.

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Venue and Logistics

The National Archives—home to the US Declaration of Independence and Constitution—will host Archiving 2018.

Located in the heart of Washington, DC, the National Archives borders the National Mall, home to many of the Smithsonian Museums and the National Gallery of Art. Numerous cultural heritage institutions, the US Capitol, the White House, national monuments, restaurants, and Metro transit stations are within easy walking distance. The 2018 meeting occurs at the end of the Cherry Blossom Festival, when the city’s gardens and parks come alive with blooms.

The average temperature in April is 57°F/14°C. Some rain can be expected.

Lodging Accommodation

The metro DC area can be very expensive for hotel lodging, especially in the Spring. As such, we were unable to locate a reasonable option for a group near NARA. Please feel free to explore alternative options that fit your needs. For those looking for a reasonably-priced hotel, located via a 30-minute commute from NARA, a special rate of $159/night, including internet access, has been secured for Archiving 2018 attendees at the Sheraton Silver Spring Hotel in Silver Spring, Maryland. The hotel is located three blocks from the Silver Spring Metro Station. A 20-minute Metro ride (red line) takes attendees to Gallery Place/ Chinatown, a short walk from the National Archives.

Sheraton Silver Spring Hotel
8777 Georgia Avenue • Silver Spring, Maryland 20910

The hotel reservation deadline was March 16, but the hotel may still honor the rate below. To receive it, please call the hotel directly.

Rate: $159 (single/double) + 7% occupancy and 6% state sales tax per night
Check in/out     3:00 pm/noon
Rate honored +3 days prior to and/or after the conference dates based on availability.
** Note: A fee equal to one night + tax will be incurred for checking out prior to your confirmed departure date. Be sure to make any changes before checking in.

To Reserve
Phone: +1 301 589 0800
Reference: FD13AA

Airport Information

For planning purposes, attendees may arrive at any of the three Washington, DC airports.Travel time and costs given below are for the Silver Spring hotel, but are a good indication of travel to/from downtown as well.

  • Reagan National Airport (DCA) is 14 miles from the hotel. It offers the convenience of Metro access to Silver Spring with one train change; taxi rates are ~$40. Direct service to many downtown DC hotels.
  • Baltimore Washington International Airport (BWI) is 32 miles from the hotel by shuttle (~$30) or taxi (~$80); there is also a $7 bus to the Greenbelt Metro, with one Metro train change enroute.Those going to downtown DC hotels can take the train from BWI to Union Station and take a taxi or the Metro from their.
  • Dulles International Airport (IAD) is 30 miles from the hotel and hosts the most international flights. Shuttle/Metro combo, SuperShuttle (~$35), and taxi (~$80) service are all available from IAD. The Silver line also serves IAD and connects travelers to the metro DC area.

 Navigating DC Metro

  • offers an interface to help you plan your travel to/from locations in the DC metro area. It includes Metro, buses, and walking.

Getting to National Archives

National Archives is served by the Gallery Place/Chinatown Station (Red line) and Archives/Navy-Memorial/Penn Quarter Station (Yellow and Green lines).
Parking is not available at NARA. Street parking is limited both in terms of length of time and availability. Garage parking is recommended.

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IS&T Code of Conduct/Anti-Harassment Policy— The Society for Imaging Science and Technology (IS&T; is dedicated to ensuring a harassment-free environment for everyone, regardless of gender, gender identity/expression, race/ethnicity, sexual orientation, disability, physical appearance, age, language spoken, national origin, and/or religion. As an international, professional organization with community members from across the globe, IS&T is committed to providing a respectful environment where discussions take place and ideas are shared without threat of belittlement, condescension, or harassment in any form. This applies to all interactions with the Society and its programs/events, whether in a formal conference session, in a social setting, or on-­‐line.

Harassment includes offensive verbal comments related to gender, sexual orientation, etc., as well as deliberate intimidation; stalking; harassing photography, recording, or postings; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Please note that the use of sexual language and/or imagery is never appropriate, including within conference talks, online exchanges, or the awarding of prizes. Participants asked to stop any harassing behavior are expected to comply immediately.

Those participating in IS&T activities who violate these or IS&T’s Publications Policy may be sanctioned or expelled from the conference and/or membership without a refund at the discretion of IS&T. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the IS&T Executive Director or e-mail immediately. Please note that all reports are kept confidential and only shared with those who “need to know”; retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.

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