Important Dates

JIST-first Deadline Nov. 20, 2017
Submission Deadline Nov. 20, 2017
Notification of Acceptance late Dec. 2017
Final Manuscripts Due
March 5, 2018
Conference Starts April 17, 2018


Archiving 2018:
Digitization Preservation, and Access

April 17-20, 2018

National Archives, Washington, DC

Digitization and Archiving 2018: Digitization, Preservation, and Access brings together an international community of imaging experts and technicians as well as curators, managers, and researchers from libraries, archives, museums, records management repositories, information technology institutions, and commercial enterprises to explore and discuss the field of digitization of cultural heritage and archiving. The conference presents the latest research results on digitization and curation, provides a forum to explore new strategies and policies, and reports on successful projects that can serve as benchmarks in the field. Archiving 2018 is a blend of short courses, invited focal papers, keynote talks, and peer-reviewed oral and interactive display presentations, offering attendees a unique opportunity for gaining and exchanging knowledge and building networks among professionals.

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Archiving 2018 Behind-the-Scenes Tours

The following tours are offered as part of Archiving 2018. All tours take place April 19th. Advance registration is required. Participation is reserved on a first-come/first-served basis. There is no charge for participating in any tour, however attendees are responsible for getting themselves to the tour venue. Tour registration forms with additional transportation and visit details are sent to attendees as they register for the conference.

Folger Shakespeare Library

Digital Outreach and Digital Asset Platform
16:00 – 18­:00 (2 hours)    Limit: 20 participants

The Folger Shakespeare Library houses the world’s largest Shakespeare collection—from original sources to modern interpretations—and major collections of other rare Renaissance books, manuscripts, and works of art. Part of its mission is to make this collection accessible to the world. After a guided tour of the current exhibition, Beyond Words: Book Illustration in the Age of Shakespeare, participants visit the restricted reading room and the photography department. From there, participants head to a conference room for a brief discussion with digital media staff about digital outreach and a new digital asset platform, Miranda, which is funded through a Mellon Foundation grant.

The Folger Shakespeare Library is a 1.3 mile (30 minute) walk from NARA. Alternatively, the closest Metro Station (4 blocks) is Capitol South stop.

Library of Congress (LOC)

American Folklife Center, Veterans History Project, and Preservation Directorate
16:00 – 18­:00 (2 hours)    Limit: 20 participants

Learn about digital workflows at the American Folklife Center (home of the “Story Corps Project”), Veterans History Center, and the Preservation Directorate at the Library of Congress. The tour walks participants through collaborative work done across departments, focusing on born-digital collection content and its
specific challenges. Library specialists present their workflows on removable media such as floppy disks and optical, and showcase hardware and software tools used for migration and analysis of born-digital collections.
    Participants learn about our collections of complex media—such as websites, applications, and software—and evolving strategies for preservation and access. Additionally, library-specific applications, repository systems, and mechanisms for access are discussed. The tour also showcases special collection highlights and includes a brief guided tour of the Library’s historic buildings, its history, art, and architecture.

The Library of Congress is a 1.2 mile (30 minute) walk from NARA. Alternatively, the closest Metro Station (1 block) is Capitol South stop.

National Archives and Records Administration (NARA)

Innovation Hub
16:00 – 17:30 (1.5 hours)     Limit: 20 participants

Meet with Innovation Hub staff for a high-level discussion about NARA’s various digitization projects.

The Innovation Hub is in the same building as the conference.

National Gallery of Art (NGA)

Division of Imaging & Visual Services (DIVS)
Checkin: 15:45; Tour 16:00 – 17:30 (1.5 hours)     Limit: 20 participants

NGA welcome attendees to the DIVS painting studio for demonstration and discussion around imaging the NGA collections. The tour begins with the paintings photographer, demonstrating the ultra-resolution photography of paintings using a computer controlled SmartDrive easel to provide mozaic elements of the art. A color scientist, then discusses colorimetry, FADGI, and color appearance models related to fine art reproduction. NGA literature on the SmartDrive easel and the NGA Guide to Reproduction will be distributed. A brief overview of the new NetX enterprise Digital Asset Management system (eDAM) is given and NGA Images (, an open access image repository is discussed, demonstrating some of its functionality. 3.5 million images have been downloaded from this service in 6 years. The tour concludes with a short overview of the Kress grant, given to the Gallery to shoot the entirety of its sculpture collection.

The NGA entrance for the tour is a two block walk from NARA.

National Museum of African American History and Culture (NMAAHC)

The Explore Your Family History Center
15:45 – 17:15 (1.5 hours)    Limit: 12 participants

Join the NMAAHC oral historian and Robert F. Smith Fund digitization team to learn about efforts to document and preserve the history and culture of the African-American experience in the US.
    The tour begins in the Explore Your Family History Center, a space where visitors discover digital resources related to family history, receive guidance on conducting genealogical research and oral history interviews, view objects from the Museum’s collection relating to family history, and learn how to preserve family films, videos, and photographs. Attendees learn about the Museum’s process for collecting and archiving oral histories and see the oral history studio.
    Next, visit the Media Lab where the collections donated through the Museum's Community Curation Program and other outreach efforts—as well as its permanent collection—are being digitized. Team member also discuss ongoing efforts to engage communities and individuals around the world through online storytelling and other efforts.

NMAAHC is a .6 mile (15 minute) walk from NARA.

National Museum of Natural History

DPO’s Herbarium Digitization Project
15:30 – 17­:00 (1.5 hours)    Limit: 15 participants

Smithsonian’s Digitization Program Office (DPO) welcomes attendees to take a peek behind the scenes of one of its longest running mass digitization projects at the Smithsonian’s National Museum of Natural History’s Herbarium. See what it takes to digitize more than 4 million herbarium specimens at a rate of 3,500 per day as you tour the herbarium and digitization space. The project is well into its second year with 1.5 million specimens digitized to date. The DPO senior program officer provides an overview of the 3 main workflows that make up each of the DPO’s mass digitization projects, which track an object from its storage shelf, to the digitization space, and finally along its virtual path to the internet for public access to researchers and the curious alike. These workflows have been the foundation to more than 3 million museum objects digitized in the last 4 years that range from botany specimens, to buttons, to fine art painting and ceramics, to couches.

NMNH is one block from NARA.

Smithsonian Institute: Museum Support Center (MSC)

Anthropology Digital Imaging Studio
15:00 – 17­:30 (~2.5 hours including transportation)    Limit: 15 participants

The Museum Support Center (MSC) is the collections storage and conservation facility that houses more than 54 million Smithsonian collection items. The Anthropology Digital Imaging Studio is currently digitizing items from the museum’s ethnological arctic and subarctic holdings, including materials from Alaska, Siberia, and northern Scandinavia. These collections range in material from small ivory carvings to reindeer-hide parkas. The first half of the tour addresses collections management and photography. Participants visit the storage facilities and photo studio, where they learn about workflow and post-processing. The second half of the tour is dedicated to data management, including metadata protocols, long-term storage of images, and accessibility. Note that MSC is located in Suitland, Maryland and may require participants leaving the last talk early to catch the free shuttle there.

A free shuttle runs from the Natural History Museum to MSC hourly. Participants will need to catch the 3:00 shuttle and may return via shuttle to the Natural History Museum at the end of the tour or take the Metro (Green line: Suitland Station), which is a 10-15 walk from MSC.

Smithsonian institution Archives (SIA)

Mass Digitization Project
15:30 – 17:00 (1.5 hours)    Limit: 12 participants

Smithsonian Institution Archives (SIA) is currently in the midst of mass digitization initiatives that include high volumes of non-standard flat materials, such as bound and loose paper of different sizes, maps, photographs, negatives, and slides. One of these—the Field Book Project—has produced more than 220,000 images in the past 15 months and is on track to add another 140,000 images before the end of the calendar year. The goal of the Field Book Project is to expose hidden collections of scientific field books documenting natural history. Together with the National Museum of Natural History, the project’s objective is to develop an online catalog in order for current and future researchers to more easily examine these rich primary sources, and inspire new ways of using them in the creation of knowledge. All of this material is being contributed to the Biodiversity Heritage Library and a good portion is undergoing crowd-sourced transcription via the Smithsonian Transcription Center.
    Attendees learn about these initiatives and SIA’s video digitization operations. Workflow, task distribution, metadata, online publication, contribution to online catalogs, and management of crowdsource communities are discussed. After a tour of the imaging, conservation, and audiovisual labs, there is a question and answer time with SIA staff.

SIA is located 4 blocks from NARA, across the National Mall.

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IS&T Code of Conduct/Anti-Harassment Policy— The Society for Imaging Science and Technology (IS&T; is dedicated to ensuring a harassment-free environment for everyone, regardless of gender, gender identity/expression, race/ethnicity, sexual orientation, disability, physical appearance, age, language spoken, national origin, and/or religion. As an international, professional organization with community members from across the globe, IS&T is committed to providing a respectful environment where discussions take place and ideas are shared without threat of belittlement, condescension, or harassment in any form. This applies to all interactions with the Society and its programs/events, whether in a formal conference session, in a social setting, or on-­‐line.

Harassment includes offensive verbal comments related to gender, sexual orientation, etc., as well as deliberate intimidation; stalking; harassing photography, recording, or postings; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Please note that the use of sexual language and/or imagery is never appropriate, including within conference talks, online exchanges, or the awarding of prizes. Participants asked to stop any harassing behavior are expected to comply immediately.

Those participating in IS&T activities who violate these or IS&T’s Publications Policy may be sanctioned or expelled from the conference and/or membership without a refund at the discretion of IS&T. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the IS&T Executive Director or e-mail immediately. Please note that all reports are kept confidential and only shared with those who “need to know”; retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.

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