Author / Presenter Information

 Checklist for Authors/Speakers

Manuscript Preparation

1. Confirm your intention to present

Upon receiving acceptance notice, confirm intention to present work at CIC and confirm speaker.

2. Apply for a US visa, if necessary

Consular delays can be significant. Apply as soon as possible. On request, IS&T will provide a letter of invitation confirming that you are expected to speak at the conference.

3. Prepare Final Manuscript

• 4-6 page proceedings manuscript
• Deadline: 2 October 2022
• Use the reviewer comments to revise and finalize your submission.
• Use the Word or LaTeX template to format your submission.
• Final documents should be high-quality print-ready PDFs. Submit PDF along with source files. Be sure that all fonts and graphics are embedded. Type 3 Fonts are not allowed. 
• If there are any hyperlinks in the manuscript (including in the references), please confirm that they work as expected. If linking to an electronic document, link to the DOI.
• Note: IS&T does not edit nor proofread papers. We publish the final version that you provide.

4. Create a Thumbnail Image

This is going to appear next to your article in the Digital Library, so it should not be very detailed. Select a visually interesting image or portion of an image/graph from the paper. 

• Crop to (w) 350 pixels x (h) 206 pixels set to 150 dpi.
• Color mode: RGB
• Flatten the image, if an option.
• Save as PNG or JPEG/JPG 

5. Sign the Copyright Agreement

A completed copyright agreement is required for publication. Standard transfer, CCBY, and government options are available

6. Update Submission Information

• Update the the final manuscript title, author(s), affiliations, and short abstract to match your final paper exactly. See Updating Information in OpenConf below.
• Update/add the biography of the presenting author; this is shared with the session chair for the introduction of your paper.
• Update your contact information and any co-author information any time it changes.

7. Upload files to OpenConf

• See How to Upload your files in OpenConf below.
• Upload your manuscript (PDF and Source), thumbnail image, copyright agreement, and any other requested documents.

8. Register for the conference

At least one author per paper must pay the full conference registration fee (member/non-member; not student).

9. Prepare your presentation

See Presentation Preparation details below.

Presentation Preparation

Before the conference

Presentation Length

• Interactive (Poster) Paper Previews: 2 minutes; no time allotted for questions and answers (Q&A).
• Oral: 20 minutes; this includes 1 minute for chair introduction; 15-16 minutes for your talk; and 3-4 minutes Q&A
• Keynote: 50 minutes; this includes 1-2 minutes for chair introduction; ~42 minutes for your talk; and 5-7 minutes Q&A

PowerPoint Preparation

• Slide aspect ratio 16:9 is preferred, but 4:3 is also acceptable.
• Oral presenters will use a shared computer for their presentations; Interactive presenters will use a shared computer for their previews.
• Projector details will be provided close to the date of the event.  We expect to standardize on an HDMI interface. Please be prepared to bring an adapter if necessary.
• We recommend using the "Package Presentation for CD" process in PowerPoint to collect all of your materials for transport and for backup.
• Put a backup of the presentation in the cloud or on a USB in case of any problems.

Additional Instructions for Interactive Presenters

About Interactive (Poster) Papers

Interactive (poster) papers offer the unique opportunity for authors to make a 2-minute oral presentation during a technical session PLUS have a poster of their work displayed during the entire conference + get direct feedback from other attendees during the Interactive Paper Session. Interactive Papers have three (3) components:

1. Proceedings manuscript as described above
2. Slides for your 2-minute oral preview. 
3. Poster for viewing

The Poster Preview

The goal is to entice people to come talk with you about your work during the Interactive Paper Session. Refer to your acceptance letter or the Program for the day and time of your preview talk.

Please use the Interactive Preview Slide Template to prepare your slides.  You may also use the conference artwork from CIC Slide Art Elements. (Don't forget to include a slide with the name and authors of the paper!)

Prepare 3-5 slides; keep your 2-minute presentation concise and focus on the key points:

• What problem did you want to solve?
• What was your approach/methodology?
• What are your results?

The Poster

• Posters must fit within 4'x4' (~1 meter x 1 meter). ARCH E and A0 are common sizes that will fit in this area.  ARCH E (36" x48") is most common in the US, A0 may be easier if printing outside the US.
• We discourage the use of multiple pieces of paper; a large-format print is preferred. Simply affixing copies of your paper from the proceedings to your poster board is not acceptable.
• Remember: people will read your poster materials from a distance of ~ 3 feet/1 meter, so text should be large and legible.
• IS&T will provide options for printing your poster in Scottsdale.

Poster Printing Options

For those attending in person

1. Bring with you.
2. You pick up in Scottdale: Order from FedEx. Closest FedEx to hotel (4513 N Scottsdale Rd Suite 114, Scottsdale, AZ 85251 / 480-946-0500). Biggest size is 36”x48” (ARCH E) and is around $70. You are responsible for picking up from FedEx.
3. Your poster is delivered to the hotel: Contact Kay via [email protected]; +1-480-994-1514. You’ll need to send her your file, let her know the size (48”x48” ~$105 / 36”x48” ~$85), arrange direct payment (she will confirm price based on what you send), and tell her that they should send it to the Embassy Suites Hotel with the rest of order #143893.

For those attending remotely

• Use option #3 above. We will hang your poster for you.

At the conference

All presenters

• You will be expected to connect with your Session Chair to review any changes to the program, etc. Details will be provided closer to the day of the event.
• Report to the meeting room 10-20 minutes before the session is scheduled to begin.
• The session chair will announce your title, the author(s), affiliation(s), and speaker. If you are a substitute speaker, state your name and the author’s.
• During your presentation face the shared computer, it will be capturing your audio for the online attendees as the podium mic does for the in-person attendees.
• You will not be using a laser pointer - you will use the shared computer to direct attention to a specific area of the slide.
• Please help keep the session running on time. Your session chair will signal you when your speaking time is almost done.
• Please note that personal belongings such as briefcases, computers, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms.

Oral Presenters Only

• Either day of or prior to, test your computer on the actual AV equipment in the room—during a coffee break or lunch—to make sure your presentation runs smoothly.
• Q&A is permitted only if there is time remaining for your talk. To be fair to the next presenter, do not take any questions if you have used up your allotted time. Repeat each question into the microphone before answering it.

Interactive presenters only

Poster Set-up

Begins Monday afternoon. Go to the registration desk for instructions.

• Your poster location will be identified by a sign with your photo, name, and paper title.
• Materials will be supplied for hanging the poster.
• Proximity to an electrical outlet is not guaranteed given the space so please plan accordingly.

The Interactive (Poster) Paper Session

The Interactive (Poster) Paper Session takes place on Wednesday 16 November 15:40-17:20. It is important that you stand by your presentation during the entire scheduled time of the Session so that you are available to discuss your work with attendees. We hope you will enjoy the lively interaction that this direct contact provides.

CIC Demonstration Session

The Demonstration Session is scheduled for the morning coffee break on Wednesday 16 November. Depending on the number of participants, it may be expanded to other coffee breaks.

What is the Demonstration Session?

The Demonstration Session provides a unique engagement opportunity for attendees to showcase materials, prints, software, hardware, and/or other items used in color imaging research and technology.

Demonstration Session FAQs

• Half-table size is 2’x3’x30” (DxWxH); everything must fit in the allotted space.
• Author registrants receive a complimentary half-table if they sign up by 16 October; $50 after that date.
• Non-author registrants may also reserve a half-table: $50 by 16 October or $100 after that date.
• Space is limited and available on a first come/first served basis.
• Complete the Demonstration Application form to participate.
• You are expected to stand by your table during the session to answer questions from attendees who stop by.
• For information, contact Donna Smith: [email protected]

Using OpenConf

1. How to Update/Edit Author Information in OpenConf

• Go to the OpenConf homepage.
• Click Edit Submission.
• Enter your OpenConf Submission ID number and password: If you have forgotten your password, there are measures to change your password on the OpenConf site.
• Click Edit Submission.
• Review the submission and correct any information that has changed.
• Click Submit Changes.
• Note: Please ensure that there is an entry for each author that includes the following: First/Given Name, Last/Family Name, Affiliation, Country, Email address.

2. How to Upload your Files to OpenConf

• Go to the OpenConf homepage.
• Click Upload File.
• From the pulldown menu, select your upload type: (i.e., Manuscript PDF, Source, Copyright Agreement, etc.).
• Enter your OpenConf Submission ID number and password.
• Click Choose File to select the file you want to upload.
• Click Upload File.
• Repeat steps for each file you need to upload.

Call for Papers

The Call for Papers is now closed; the information below is provided for reference and history.

CONFERENCE TOPICS

Technical papers are invited in, but not limited to, the following:

Peer Review Process and Publication

All submitted proposals are peer-reviewed to ensure that the program provides significant, timely, and authoritative information.

• Papers presented at the conference should be complete in regard to advancing the state of knowledge in the area of color and imaging.
• Authors have the choice of submitting their paper to an IS&T journal (JIST or JPI) or the conference committee for inclusion in the event. "Journal-first" publication allows authors a journal citation for their work (details below).
• All papers presented at CIC30 are published Open Access in the conference proceedings and/or journal, indexed with various services, filed with the US Library of Congress, and made available as downloadable PDFs through the IS&T Digital Library. Authors may also post the authoritative version of accepted papers in repositories and on websites.
• Authors are expected to adhere to the guidelines and ethics found in the IS&T Publication Policy.
• Please note: IS&T strongly discourages the use of the Lena (Lenna) image in IS&T publications, conference presentations, and short courses. Authors/presenters/instructors should use other suitable images to illustrate and compare image processing algorithms. IS&T journals and conferences no longer review submissions containing the Lena image without convincing scientific justification for its use.
• Presenters are expected to pay the conference registration fee.
• The conference language is English.